State of Florida

Administrative Assistant I

State of Florida

full-time

Posted on:

Location Type: Office

Location: St. Petersburg • Florida • United States

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Salary

💰 $20 per hour

About the role

  • The incumbent will be responsible for providing administrative and clerical support to staff in the Ecosystem Assessment & Restoration Section.
  • Act as Works Auditor of State of Florida Purchase Card (PCard) transactions for approximately 70 team members.
  • Ensures adherence to established state policies and agency procedures as well as provides guidance, training, and support to cardholders.
  • Process section vehicle mileage and maintenance logs for over 50 vehicles and vessels.
  • Assist with state purchasing of research materials/supplies, equipment for section programs.
  • Duties to include working with vendors, processing invoices, placing orders, research and utilizing state contracts.
  • Working in MFMP and Flair/PALM systems.
  • Receiving and routing orders purchased as directed.
  • Manage the Harmful Algal Bloom team’s FedEx account.
  • Maintain current knowledge of policies, procedures, and directives and ensure timely implementation within the team.
  • Provide support for the preparation of travel authorizations and reimbursements for staff.
  • Maintain and purge section files according to retention schedules; formulate & recommend policies & procedures to increase efficiency and promote effective communication within the EAR program and the Institute.
  • Participate in public outreach efforts as appropriate.
  • Provide other clerical support as needed.

Requirements

  • 2 years of professional, direct experience in an administrative support position.
  • An associate’s degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.
  • Preference may be given to candidates with the following qualifications:
  • One or more years of working in the State of Florida’s Purchasing Systems (FLAIR, MFMP, Pcard & BoA Works system).
  • One or more years of experience with Florida’s State Travel Management System.
  • One or more years managing vehicle or vessel use logs.
  • To be considered for this position a Cover Letter and Resume MUST be attached to your PeopleFirst Application. Incomplete applications will not be considered.
Benefits
  • Health Premiums $25.00- Single / $90.00- Family
  • Low Cost $25,000 Life Insurance
  • OPS FICA Alternative Retirement Plan
  • On the Job Trainings
  • Family and Medical Leave Act (FMLA)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportclerical supportinvoice processingorder placementtravel authorizationfile managementpolicy formulationvendor managementresearch material purchasingvehicle maintenance logging
Soft Skills
guidancetrainingsupportcommunicationefficiency promotionpublic outreach
Certifications
associate's degreebachelor's degree