Administrative Assistant I
State of Florida
full-time
Posted on:
Location Type: Office
Location: Bradenton • Florida • United States
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Salary
💰 $18 per hour
About the role
- Reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts, and travel in accordance with departmental and regional office procedures, and in accordance with Florida Statutes.
- Maintains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file.
- Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures; maintains purchase requisitions/purchase order files, catalogs, and state contracts.
- Assists in the review of the direct operating budget by reconciling expenditure and encumbrance reports against the region’s vendor files.
- Acts as purchasing liaison between the facility and the regional office.
- Handles vendor inquiries and complaints.
- Receives, reviews, and prepares facility correspondence; and handles mail.
- Performs administrative support functions for facility administration as directed.
- Complies with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law.
- Performs other related duties as required.
Requirements
- A high school diploma or its equivalent and three years of bookkeeping or clerical accounting experience.
- A valid driver's license.
- College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting.
- Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience.
Benefits
- Veterans' preference support
- E-Verify employer
- Drug-Free workplace
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
bookkeepingclerical accountingaccounts payablevendor managementbudget reconciliationpurchase requisitionsfinancial auditingledger maintenancedocument processingcompliance with Florida Statutes
Soft Skills
communicationorganizational skillsproblem-solvingattention to detailcustomer service
Certifications
high school diplomavalid driver's license