OPS Administrative Assistant
State of Florida
part-time
Posted on:
Location Type: Office
Location: Tallahassee • Florida • United States
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Salary
💰 $18 - $20 per hour
Job Level
About the role
- Provide comprehensive administrative and clerical support to supervisors and program staff within the Office of Military & Defense, ensuring efficient daily office operations and workflow continuity
- Coordinate bi-monthly meeting logistics, including booking hotels/venues, arranging audio/visual needs, and providing on-site support during events
- Maintain and update project spreadsheets and routine tracking documents
- Create, maintain, and organize electronic files, ensuring accurate records management and compliance with state administrative procedures.
- Assist Office of Military and Defense staff with special administrative assignments, research, and report preparation as requested
- Serve as a central point of contact for routine office needs, responding to emails, coordinating requests
- Support office administration by proofreading documents, assisting with procurement of office supplies, and completing day-to-day clerical tasks
- Communicate with vendors and stakeholders as needed to support office functions and scheduled activities
- Provide flexible administrative support across the office, stepping in wherever assistance is needed to meet deadlines and support team priorities
Requirements
- As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.
- Minimum: Duties and responsibilities of this position must be performed at the official work site of the Department. Travel may be required for up to 25% of the time.
- Preferred: Associate’s degree and/or 1 year of administrative/office/clerical experience preferred.
- Military veteran strongly desired.
Benefits
- State Group Insurance coverage options+ ( health, life, dental, vision, and other supplemental option )
- Ongoing comprehensive training provided
- Career Growth
- Highly skilled, professional environment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportclerical supportrecords managementproject managementdocument proofreadingevent coordinationdata entryreport preparationspreadsheets managementcompliance
Soft Skills
communicationorganizational skillsflexibilityteamworkattention to detailproblem-solvingtime managementcustomer serviceinterpersonal skillsresponsiveness
Certifications
Level 2 security background screening