State of Florida

Administrative Assistant II

State of Florida

full-time

Posted on:

Location Type: Office

Location: Davie • Florida • United States

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Salary

💰 $51,576 - $66,746 per year

About the role

  • Supervises employees spending the majority of time communicating with, motivating, training, evaluating, planning and directing work of employees.
  • Manages the overall administrative functions of the office.
  • Plans, coordinates, and organizes work assignments and projects.
  • Coordinates/assists with personnel actions including, but not limited to, hiring packages and performance evaluations.
  • Maintains confidentiality on all issues.
  • Stays up to date with the latest changes in rules, procedures, and processes related to: Human Resources, Purchasing, Travel, etc.
  • Maintains file system, correspondence, meeting minutes, personnel actions, and other related documents.
  • Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance.
  • Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure.
  • Assists the Manager in monitoring and administering the Office budget for purchases and or rate management.
  • Processes correspondence and requests for staff and management.
  • Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed.
  • Coordinates, schedules and sets up conferences and meetings for the Office/Section.
  • Provides direction on personnel rules, travel requests/reimbursements, and other department policies, procedures.
  • Reviews records and reports which require action and recommends solutions or courses of action.
  • Performs special assignments, research, and report preparation.
  • Proofreads reports and correspondences for staff.

Requirements

  • Knowledge of administrative principles and practices
  • Office procedures and practices
  • The principles and techniques of effective communication
  • Skills in collecting, evaluating and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing
  • Written and verbal communication
  • Ability to collect data relating to administrative functions such as human resources, purchasing or report writing.
  • Prepare correspondence and administrative reports
  • Understand and apply applicable rules, regulations, policies and procedures
  • Work independently
  • Handle confidential information
  • Plan, organize and coordinate work assignments.
  • Communicate effectively
  • Establish and maintain effective working relationships with others.
Benefits
  • Health insurance (over 90% employer paid)
  • $25,000 life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurances
  • State of Florida retirement package
  • 10 paid holidays a year
  • Generous vacation and sick leave
  • Career advancement opportunities
  • Tuition waiver for public college courses
  • A variety of training opportunities
  • Employee Assistance Program (EAP)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative functionsbudgetinghuman resource managementpurchasingreport writingdata analysisfile managementperformance evaluationconfidentialitycorrespondence preparation
Soft Skills
communicationmotivationtrainingplanningorganizationindependencerelationship buildingevaluationdirectionproblem solving