Legal Secretary II – Self-Help Paralegal, Family Court Division
State of Florida
full-time
Posted on:
Location Type: Office
Location: Miami • Florida • United States
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Salary
💰 $42,716 per year
About the role
- Thoroughly reviews paperwork of pro se family litigants for accuracy and completeness.
- Notarizes and stamps petition, answer/waiver, and other family law forms prior to filing.
- Assists in the identification of problems and needs of the unit.
- Research databases and identifies related cases as needed.
- Sells packets to pro se litigants representing themselves in family court; issues receipts and records receipt number on each packet.
- Checks case information in the computer to provide information to pro se litigants.
- Provides procedural guidance and general court information to pro se litigants.
- Provides information to other divisions and the public, applying significant knowledge of the Self-Help Program and court policies.
- Provides information to the general public regarding Self-Help Program services, location and hours of operation.
- Assists in the identification of problems and needs of the unit and engages in both short and long term planning.
- Performs related work as required.
Requirements
- Bachelor’s degree in business, public administration, or a related field.
- Two (2) years of related experience working as a legal secretary or paralegal.
- Paralegal certificate preferred.
- Notary public of the State of Florida or eligible to become a notary public of the State of Florida upon hiring.
- Bilingual in English and Spanish preferred.
- Trilingual in English/Spanish/Creole is preferred.
- Thorough knowledge of legal terminology and legal format.
- Thorough knowledge of legal secretarial practices and procedures.
- Thorough knowledge of business English, spelling, punctuation, arithmetic, and bookkeeping practices.
- Thorough knowledge of modern office practices, procedures, equipment and systems.
- Knowledge of circuit rules, procedures, practices, and functions.
- Ability to communicate clearly and concisely, orally and in writing.
- Ability to develop, layout, and implement clerical procedures and operations from general instructions and guidelines.
- Ability to make routine decisions in accordance with established policies and procedures.
- Ability to compose correspondence on routine matters and to perform routine office management tasks with minimal supervision.
- Ability to establish and maintain effective working relationships with the judiciary, court administrative personnel, and other private and county agencies’ staff.
- Knowledge of personal computer software – Microsoft Outlook, Word and Excel.
- Excellent customer service skills.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
legal terminologylegal formatlegal secretarial practicesbusiness Englishspellingpunctuationarithmeticbookkeeping practicescircuit rulesclerical procedures
Soft Skills
communicationcustomer serviceproblem identificationplanningdecision makingrelationship buildingoffice managementwritingorganizational skillsguidance
Certifications
Bachelor's degreeParalegal certificateNotary public of the State of Florida