OPS Purchasing Specialist
State of Florida
full-time
Posted on:
Location Type: Office
Location: St. Petersburg • Florida • United States
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Salary
💰 $21 - $22 per hour
About the role
- Serve as the liaison between the FWRI Contracts Office, contractors, FWC headquarters offices, and FWRI section staff/contract managers for the pre-contract phase.
- Consult, advise, and assist FWRI section staff/contract managers with the precontract phase, compilation of contract forms, and uploading contract packets to the contract portal site.
- Review contract packets for accuracy and completeness to ensure compliance with state and federal rules and regulations.
- FWRI contracts office staff in preparation of all contract/amendment packets; ensure and review all contract documents for accuracy and routing; consult with and advise staff on changes and corrections to documents as needed; monitor the contract routing process; and ensure compliance and proper processing from proposal to close-out.
- Advise staff of procedures for proper invoicing and reporting requirements.
- Review and process invoices for compliance with Comptroller rules.
- Monitor and assist staff with report due dates and contract expiration dates.
- Stay up-to-date and review contracts for compliance with state and federal rules and regulations.
- Work closely with FWRI Grants and Purchasing Managers.
- Ensure FWRI’s portal site is up-to-date and accurate.
- As needed, provide training and instruction to FWRI staff regarding contract program management.
- Maintain an accurate FWRI Contract list.
- Evaluate impact, identify problems, and recommend appropriate action regarding contract practices and procedures.
- Notify the supervisor of any appropriate issues with the contract process as they arise.
- Perform other work as required.
- Participate in public outreach efforts, as appropriate.
Requirements
- Three (3) years of professional experience in contracts or an administrative support position.
- An associate's degree from an accredited college or university can substitute for two years of administrative experience.
- One year (1) employment experience working in a professional office environment performing administrative or clerical functions
- Computer proficiency including Microsoft Office Word, Excel, and Outlook.
Benefits
- Health Premiums $25.00- Single / $90.00- Family Biweekly
- Low Cost $25,000 Life Insurance
- OPS FICA Alternative Retirement Plan
- On the Job Trainings
- Family and Medical Leave Act (FMLA)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
contract managementcompliance reviewinvoice processingreportingadministrative supportcontract packet preparationcontract routingproblem evaluationtrainingpublic outreach
Soft Skills
communicationadvisingconsultationorganizationattention to detailmonitoringproblem-solvingcollaborationinstructiontime management
Certifications
associate's degree