Financial Services Support Specialist, Account II
State of Florida
part-time
Posted on:
Location Type: Office
Location: Sweetwater • Florida • United States
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Salary
💰 $20 per hour
About the role
- Provide assistance with administrative and accounting activities relating to the Financial Services Office.
- Maintain internal control requirements for warrant security and ensure timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes which includes reconciling the warrants with the payment register and the vendor invoices to ensure that all pertinent information is accurate prior to releasing warrants.
- Process other warrants that may require special handling as directed.
- Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies.
- Scan, index and convert payment documents to required electronic format for storage and retrieval.
- Maintain files in a current and accurate condition.
- Archive prior year files and maintain record retention documents in accordance with procedure.
- Respond to requests for voucher information from internal and external auditors and to comply with public information laws.
- Process all standard and electronic mail for Financial Services, which includes date stamping of all invoices and other documents received.
- Analyze payment documents to determine transaction date as defined by Section 215.422 F.S.
- Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.
- Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
- Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
- Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.
- Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
- Answers and routes telephone calls, takes messages and answers general questions.
- Assists with scheduling meetings and processes office documentation as necessary.
- Prepares, organizes and distributes materials including mail, supplies and other office equipment.
- Maintains and organizes records, filing systems and inventory through the use of Department tracking and data management file system.
Requirements
- Candidates must be United States (U.S.) citizens, or lawfully authorized alien workers, and must possess permanent work authorization for any U.S. employer. Visa sponsorship is not available.
- Knowledge of an accounts payable system and payment processing
- Knowledge of office procedures and practices
- Skilled in performing work that requires a high level of attention to detail
- Skilled in good customer service
- Ability to follow oral and written instructions
- Ability to research unidentifiable invoices/documents
- Ability to work in a team environment with shared tasks
- Ability to work independently and prioritize work assignments to meet deadlines
- Ability to communicate effectively orally and in writing
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
accounts payablepayment processingrecord retentiondocument scanningindexingdata managementreconciliationvoucher preparationaudit preparationattention to detail
Soft skills
customer serviceoral communicationwritten communicationteamworkindependenceprioritizationresearch skillsorganizational skillsproblem-solvingtime management