Administrative Assistant II
State of Florida
full-time
Posted on:
Location Type: Office
Location: Lake City • Florida • United States
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Salary
💰 $19 per hour
About the role
- Provides clerical and administrative support to staff and regional programs of the Division of Habitat and Species Conservation (HSC)
- Offers inter-divisional secretarial support and assistance through participation as a member of the regional administrative team
- Answers questions from callers and office visitors about the Commission, its programs, or fish and wildlife conservation
- Processes purchase order requisitions and invoices
- Assists regional WHM staff with all facets of the purchasing process, including working directly with vendors
- Coordinates with appropriate staff to process and issue special use permits for activities on wildlife management areas (WMAs)
- Enters monthly reports into appropriate databases
- Prepares, composes, and tracks correspondence (e.g., letters, memoranda, emails)
- Assists staff with questions regarding established policies and procedures to ensure compliance and consistency
- Serves as liaison with field offices and personnel on administrative and clerical procedures
- Organizes, maintains and updates electronic files of all project-related activities and personnel records
- Assists with hiring and recruitment, including advertisements, arranging interviews and completing hiring documents
- Provides routine clerical support including maintaining stocks of office supplies and photocopying
- Facilitates meeting or travel arrangements and assist staff with preparing travel authorizations and reimbursement requests
- Responds to requests for publications, rules, status of projects and other information
- Completes other duties as assigned.
Requirements
- A high school diploma
- Six years of professional experience in administrative work
- A bachelor’s degree can substitute for four of the six years’ experience
- Knowledge of personal computers, typing, filing and records retention
- Knowledge and basic proficiency with Microsoft applications including Word, Excel, Outlook and SharePoint
- Knowledge of office management techniques, proper use of grammar, spelling and punctuation.
- Ability to prioritize work assignments, multi-task and work independently
- Ability to compile and disseminate reports and communicate both verbally and in writing with both external and internal customers
- Skills in organization and attention to detail
- Ability to provide excellent customer service and participate productively in teams.
Benefits
- Paid time off
- Flexible working hours
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportclerical supportpurchase order processinginvoice processingreport compilationrecords retentionoffice management techniques
Soft skills
customer serviceorganizationattention to detailmulti-taskingindependent workverbal communicationwritten communicationteam participationprioritization