Administrative Assistant I
State of Florida
full-time
Posted on:
Location Type: Office
Location: Naples • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $35,824 per year
Job Level
Mid-LevelSenior
About the role
- Delnor Wiggins Pass State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position.
- The Administrative Assistant plays a critical role in supporting the operational and financial functions of four Florida State Parks.
- Ensure compliance with state regulations, manage fiscal and purchasing activities, support concession and property management, and provide administrative and visitor services.
- Assist park manager in planning, coordinating and implementing all administrative activities for required accounting procedures.
- Process invoices, MFMP requisitions and P card transactions.
- Provides oversight of concessions contracts, ensuring compliance with terms and conditions.
- Serve as the unit’s Fleet Coordinator, entering vehicle logs and managing requests for employee P-Cards.
- Maintains accurate and up-to-date personnel files.
- Manage the unit’s Property Tracking Program, conduct annual inventory, and process documentation for the acquisition and disposition of state property.
- Provide information to park visitors regarding facilities and services.
- Oversee tollbooth operations and provide guidance to other employees.
Requirements
- Ability to follow verbal and written instructions/directions.
- Ability to communicate effectively, verbally and in writing.
- Ability to prepare and maintain financial records.
- Ability to maintain files and filing systems.
- Ability to solve complex problems.
- Ability to operate radio equipment.
- Ability to perform cash register/point of sale transactions.
- Ability to interact with visitor inquiries in a tactful and courteous manner.
- Ability to understand and apply rules, directives, policies, laws and regulations.
- Ability to prepare reports.
- Ability to work independently with minimum supervision.
- Ability to establish and maintain effective working relationships with others.
- Ability to work rotating shifts, including nights, holidays, and weekends as needed.
- Ability to maintain a valid Drivers’ License.
- Knowledge of good public relations.
- Knowledge of basic arithmetic.
- Knowledge of administrative principles and practices.
- Knowledge of basic accounting.
Benefits
- Annual and Sick Leave benefits.
- Nine paid holidays and one Personal Holiday each year.
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
- Retirement plan options, including employer contributions.
- Tuition waivers.
- Total Compensation Estimator Tool.
- And more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
financial records managementinvoice processingP card transactionsproperty trackinginventory managementconcessions contract oversightcash register transactionspoint of sale transactionsadministrative activitiesaccounting procedures
Soft skills
effective communicationproblem solvingtactful interactionindependent workrelationship buildingfollowing instructionscourteous customer servicereport preparationorganizational skillsadaptability
Certifications
valid Drivers’ License