State of Florida

Purchasing Analyst

State of Florida

full-time

Posted on:

Location Type: Office

Location: Tallahassee • Florida • 🇺🇸 United States

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Salary

💰 $62,682 per year

Job Level

Mid-LevelSenior

About the role

  • Administers Department contracts and agreements including drafting contract documents, agreements, and amendments, administering the official contract file and monitors contract expiration dates to ensure requirements are met for renewal or re-issue and keeps management advised of required procurement actions.
  • Drafts, edits, and reviews specifications and conditions and regulations pertaining to contracts.
  • Assists with negotiating changes of renewal terms.
  • Analyzes purchase awards, maintains contracts and drafts correspondence.
  • Places contracts, amendments, and agreements in FACTS and the internal Department tracking system.
  • Processes agreements upon expiration and request.
  • Processes work squad contracts, work squad amendments, and work squad agreements for various agencies through the state.
  • Confers with staff of supported entities to clarify quality, quantity, and specifications for their contractual needs.
  • Acts as liaison, mediator, and consultant between vendors, Bureau of Finance and Accounting and program staff to resolve disputes/problems in a timely manner.
  • Complies statistical data and provides reports on contracts, amendments, and agreement activities.
  • Monitors the progress of special projects.
  • Assists with the review of contract documents and agreements as necessary and represents the Department to agencies and vendors.
  • Assists Department staff by answering routine questions and concerns about contracts and agreements.
  • Research public records requests.

Requirements

  • Completion of a 4-year degree from an accredited college or university. (Postsecondary education may substitute for up to two (2) years of required experience).
  • High School Diploma or equivalent and 4 years of professional experience with contracts and solicitations.
  • Prior government procurement/contracts management experience.
  • Familiarity and use of the Florida Accountability Contract Tracking Systems (FACTS): and/or Florida Certified Contract Manager (FCCM) Support of knowledge, skills, and abilities must be clearly demonstrated on the state application in the education and/or work experience.
  • A work sample may be required to demonstrate proficiency.
Benefits
  • Paid vacation, sick leave, and holidays.
  • Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
  • Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
  • Tuition-Free college courses.
  • Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan) Investment Plan (401(K)-Type Retirement Plan) Deferred Retirement Option Program (Drop) Deferred Compensation.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
contract administrationcontract draftingcontract negotiationcontract analysisspecification reviewprocurement managementstatistical data compilationreport generationproject monitoringpublic records research
Soft skills
communicationmediationconsultationproblem-solvinginterpersonal skillsorganizational skillsattention to detailcollaborationcustomer servicetime management
Certifications
Florida Certified Contract Manager (FCCM)