Operations & Management Consultant I
State of Florida
full-time
Posted on:
Location Type: Office
Location: Tallahassee • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $60,000 - $70,000 per year
Job Level
Junior
About the role
- Independently performs varied administrative work for the bureau.
- Performs a full range of administrative support under limited supervision.
- Assists Bureau Chief with completing administrative functions.
- Duties include preparing correspondence and reports, assisting management with travel arrangements, and purchasing.
- Serves as the P-card holder for purchasing and the personnel liaison for the Bureau of LMS.
- Merges documents submitted by staff managers to one consolidated response.
- Monitors the Chief’s e-mail correspondence by highlighting priorities and maintaining staff assignments and due dates.
- Maintains the Chief’s calendar and scheduling and handles preparation for meetings.
- Establishes and maintains a database to track projects and assignments along with due dates.
- Develops and maintains a comprehensive database on personnel in Excel to monitor personnel activity.
- Maintains position descriptions to ensure that personnel actions are timely.
- Creates vacancy announcements and monitors activity regarding the hiring process, including collection of applications, creating spreadsheets for analysis of candidates, conduct background and reference checks and process personnel paperwork for the hiring package.
- Coordinates travel activity for LMS staff and manager, including ensuring travel authorizations, arrangements, and reimbursements are compliant.
Requirements
- At least 1 year of professional experience in administrative, secretarial, clerical or related work experience.
- At least 1 years of direct experience with MyFloridaMarketPlace.
- At least 1 years of direct experience with the FLAIR Purchasing Card System (approver and/or reconciler).
- At least 1 years of direct experience making travel arrangements, preparing state travel vouchers and processing state travel requests.
- At least 1 year of experience processing personnel actions i.e., new hires, job requisitions, People First.
Benefits
- State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option)
- Retirement plan options, including employer contributions ( www.myfrs.com )
- Nine paid holidays and a Personal Holiday each year
- Annual and Sick Leave Benefits
- Student Loan Forgiveness Program (Eligibility required)
- Flexible Spending Accounts
- Tuition Fee Waivers (Accepted by major Florida colleges/universities)
- Ongoing comprehensive training provided
- Career Growth
- Highly skilled, professional environment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportcorrespondence preparationreport preparationtravel arrangementsdatabase managementExcelpersonnel actions processingvacancy announcementsbackground checksreference checks
Soft skills
independenceorganizationcommunicationattention to detailtime management