Administrative Assistant I
State of Florida
full-time
Posted on:
Location Type: Office
Location: Panama City • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $36,230 per year
Job Level
Mid-LevelSenior
About the role
- Record, transcribe, and distribute concise meeting minutes for the Circuit Administrator and Deputy Circuit Administrator.
- Draft standard operating procedures, administrative decisions, and procedural memoranda for review and approval by the Circuit Administrator and Deputy Administrator.
- Manage a multi-line telephone system by answering calls promptly, screening and transferring calls appropriately, and documenting messages for distribution.
- Type and arrange correspondence as dictated by the Circuit Administrator, including composing confidential letters and providing technical assistance.
- Maintain a calendar of events for the Circuit Administrator and Deputy Circuit Administrator, including training events, seminars, meetings, conferences, field visits, and interviews.
- Compile and analyze information to formulate administrative recommendations, prepare quality management tools, and create charts and graphs for data-driven decisions.
- Collect and monitor budget information and expenditures for field offices, including travel expenses, supplies, equipment, and postage.
- Interact courteously with the public and field offices to answer questions about rules and policies, compile data for monthly and annual reports, manage daily mail distribution, and coordinate office supply procurement.
Requirements
- Must possess a high school diploma or its equivalent.
- Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.
- Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.
Benefits
- Paid vacation, sick leave, and holidays.
- Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
- Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
- Tuition-Free college courses.
- Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan) Investment Plan (401(K)-Type Retirement Plan) Deferred Retirement Option Program (Drop) Deferred Compensation
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
recording meeting minutesdrafting standard operating proceduresadministrative decision-makingbudget monitoringdata analysiscreating charts and graphstechnical assistancecorrespondence compositionmulti-line telephone managementcalendar management
Soft skills
interpersonal communicationorganizational skillsattention to detailcourtesycustomer servicetime managementproblem-solvingconfidentialityadaptabilitycollaboration
Certifications
high school diplomacollege/university degree