Administrative Assistant I
State of Florida
full-time
Posted on:
Location Type: Office
Location: Apopka • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $35,824 per year
Job Level
Mid-LevelSenior
About the role
- Assist in planning, coordinating and implementing all administrative and budgetary activities involved in park operations
- Perform assigned fiscal audits
- Act as purchasing agent
- Monitor and track park budget
- Prepare budget reports
- Process payment of utility bills and requisitions
- Initiate purchase orders through My Florida Market Place
- Maintain work project tracking forms and expenditures for projects
- Act as primary liaison for the Purchasing Card Program
- Ensure compliance with all purchasing regulations
- Program office equipment
- Operate personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system
- Act as liaison for assigned personnel and worker’s compensation actions
- May assist the Park Manager by coordinating the work of toll collectors
- Prepare special correspondence
- Act as property custodian
- Assist Park Manager in budget request process
- Act as primary liaison for all Youth Camp facility bookings
- Handle revenue collection for Youth Camp
- Administer outsource contracts and assist with concession contracts and monthly inspections
- Respond to oral and written complaints or complimentary letters
- Make resolution decisions
- Answer phones and direct calls to appropriate party or take accurate messages
- Act as Office Manager for office operations and ensure smooth operation of office procedures
- Maintain property and personnel files
- Assist in assuring park compliance with current division policies, procedures and programs
- Oversee and assist in training staff in proper administrative procedures and practices
- Provide recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions
- Attend meetings and training sessions and represent the Park Manager at meetings with division representatives, other agencies and organizations
- Perform other related duties as required
Requirements
- Valid driver’s license
- Knowledge of administrative principles and practices
- Knowledge of office procedures and practices
- Data collection proficiency
- Proficiency in personal computers, Windows, E-Mail, Quicken and Internet
- Ability to collect, evaluate, analyze and organize data in office functions
- Ability to prepare correspondence and administrative reports
- Ability to handle multi-phone lines and two-way radio system
- Ability to operate and maintain office equipment
- Ability to communicate verbally and in writing
- Ability to coordinate work assignments
- Ability to maintain effective working relationship with others
- Ability to follow written and verbal instructions
- Ability to resolve customer inquiries
Benefits
- Annual and Sick Leave benefits
- Nine paid holidays and one Personal Holiday each year
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
- Retirement plan options, including employer contributions
- Tuition waivers
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
fiscal auditsbudget reportingdata collectionadministrative reportingpurchase order initiationcontract administrationrevenue collectiontraining staffcompliance assurance
Soft skills
communicationproblem resolutioncoordinationrelationship managementorganizational skillsdecision makingcustomer service
Certifications
valid driver’s license