State of Florida

Government Operations Consultant I

State of Florida

full-time

Posted on:

Location Type: Office

Location: Fort Myers • 🇺🇸 United States

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Salary

💰 $21 per hour

Job Level

Mid-LevelSenior

About the role

  • The Government Operation Consultant I is an independent and highly responsible position in the Department of Health-Lee County (DOH-Lee), with a complex administrative support, facilitating the operations of Finances and Accounting Department.
  • This position provides administrative work assisting the Finance & Accounting Administrator in the operation of the Finance and Accounting division of the Department of Health-Lee County.
  • Incumbent ensures that the Finance & Accounting Administrator is kept up to date on all administrative matters of the division.
  • This position requires independent decision making and exceptional organizational skills.
  • Incumbent handles confidential information on a 'need to know' basis as defined in DOHP 50-10 Information Security and Privacy Policy.
  • This position has access to the following information sets maintained in paper or electronic format: Human Resources, Purchasing, and administrative related files.
  • This position is classified as a sensitive position.
  • The person in this position complies with all standards set by DOH-Lee and is responsible for the accuracy, integrity, security and privacy of client, employee, and program information under the direct control of the position.
  • Incumbent handles confidential information on a 'need to know' basis as defined in the Information Security and Privacy Policy.
  • This position has access to the following information sets: Administration and HMS, FIS, FIRS, and any information required to perform the job.
  • Employee abides by State and Federal laws governing health information.
  • Employee is responsible to maintain confidentiality, security, privacy, and integrity of protected health information.
  • Manages and organizes the daily operation of the office of the Finance & Accounting Administrator by performing tasks that include, but are not limited to: Maintains the Finance Accountant Administrator’s calendar of events and commitments, schedules appointments, coordinates meetings, conferences, and presentations, reserves conference rooms and vehicles, sets up and initiates conference calls.
  • Provides purchasing and budgetary support.
  • Submits and tracks purchase orders, reviews invoices, and resolves identified problems and discrepancies.
  • Maintains office equipment, order supplies, and maintains inventory of consumable supplies for Finance and Accounting.
  • Operates a computer, fax machine, copier, and other office machines to compose and process a wide variety of correspondence and reports.
  • Works on special projects as assigned.
  • Performs other duties as assigned.
  • Assists the Finance and Accounting Administrator with travel arrangements, prepares travel authorizations and travel reimbursements in STMS.
  • Assists the Finance and Accounting Administrator in clearing travel charges through WORKS and STMS system.
  • Monitors and keeps track of all outgoing travel authorizations and approvals to ensure approvals are provided in a timely manner.
  • Provides purchasing and budgetary support to the Finance and Accounting division.
  • Operates a computer, fax machine, copier, and other office machines to compose and process a wide variety of correspondence and reports.
  • Works on special projects as assigned.
  • Prepares various reports, as directed.
  • Independently prepares special projects and performs other duties as assigned.

Requirements

  • Knowledge of administrative principles and practices
  • Knowledge of office procedures and practices
  • Knowledge of methods of data collection
  • Knowledge of the principles and techniques of effective communication
  • Knowledge of the principles & techniques of records management
  • Skill in operating a personal computer
  • Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing
  • Ability to prepare correspondence and administrative reports
  • Ability to understand and apply applicable rules, regulations, policies, and procedures
  • Ability to utilize problem-solving techniques
  • Ability to work independently
  • Ability to plan, organize and coordinate work assignments
  • Ability to communicate effectively
  • Ability to establish and maintain effective working relationships with others
  • Ability to understand, interpret & apply applicable rules, regulations, policies & procedures
  • Ability to prioritize individual workload
  • Ability to frequently bend, kneel, reach, and sit or stand for long periods of time
  • Ability to lift and carry up to 30 pounds as needed
  • Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency
Benefits
  • State of Florida 401(a) FICA Alternative Plan (mandatory)
  • Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
  • Workers’ Compensation (mandatory, if needed)
  • Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
  • Deferred Compensation (voluntary)
  • Employee Assistance Program (voluntary)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
data collectionrecords managementbudgetary supportpurchase order trackingreport writingadministrative reportingconfidential information handlingcalendar managementtravel arrangementsproblem-solving techniques
Soft skills
organizational skillseffective communicationindependent decision makingability to work independentlyability to plan and coordinateinterpersonal skillsability to prioritize workloadability to establish working relationshipsability to evaluate and analyze dataability to maintain confidentiality