State of Florida

Human Resources and Budget Liaison

State of Florida

full-time

Posted on:

Location Type: Office

Location: Tallahassee • Florida • 🇺🇸 United States

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Salary

💰 $40,000 per year

Job Level

Mid-LevelSenior

About the role

  • Answering telephones and transferring to appropriate staff member.
  • Opening, sorting and distributing incoming correspondence, including faxes and email.
  • Preparing responses to correspondence containing routine inquiries.
  • Draft Demands for Discovery and Notices/Oaths of Acceptance for attorney review, as well as electronically filing these documents, including electronic service on the general attorneys.
  • Prepares Notices of Appearances for new incoming case files for attorney review, and updates the case filed with guardian ad litem multi-disciplinary team assignment.
  • The Legal Secretary may provide legal support to GAL Attorney’s, including e-Filing, drafting document shells, printing, and distributing documents, and obtaining transcripts.
  • May provide additional support to the GAL Attorney’s as needed, which may include research or case investigation and interaction with personnel from state agencies and private organizations.
  • Prepares weekly court dockets.
  • Responsible for uploading case related documents.
  • Coordinating and maintaining personnel records for staff, including pre-screening requirements for new employees.
  • Preparing and documenting all payroll, leave, time keeping, benefits and performance related records for transmission to the Statewide office.
  • Maintains local HR related records to support Statewide records.
  • Coordinating office space, telephones, parking, office credit or purchasing cards and office keys.
  • Orienting new employees on office personnel policies.
  • Coordinating and maintaining budget records for the Circuit.
  • Preparing and documenting budget expenditures, purchase orders, and other financial records for transmission to the Statewide office.
  • Interacting with vendors and merchants to coordinate supplies, maintenance, or repair.
  • Collecting and maintaining inventory of office equipment and supplies.
  • Researching, pricing and purchasing office furniture, equipment and supplies.
  • Arranging for the repair and maintenance of office equipment.

Requirements

  • Must have a standard high school diploma or equivalent and four or more years of progressively responsible administrative or administrative support, not-for profit, fiscal or other comparable experience.
  • A bachelor's degree from an accredited four-year college or university preferred and one year of experience in Human Resources, Administrative Support or Budget and Finance.
  • A master's degree may substitute for the required experience.
  • Knowledge of and ability to use correct English grammar, spelling, and punctuation.
  • Ability to use a variety of computer applications.
  • Ability to organize work, establish priorities, and meet deadlines.
  • Ability to manage multiple assignments including long and short-range projects.
  • Ability to communicate effectively.
  • Ability to deal tactfully with the public.
  • Ability to use independent judgment and discretion concerning confidential information.
  • Ability to work as part of a team.
  • Knowledge of personnel processes and procedures.
  • Ability to understand and apply rules, regulations, policies, and procedures.
Benefits
  • State of Florida Retirement package – Pension or investment plan (3% employee contribution required)
  • State group insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
  • Flexible spending account
  • Nine paid state holidays each calendar year
  • One paid personal holiday each fiscal year
  • 13 paid sick leave days accrued within the calendar year
  • 13 paid annual leave days accrued within the calendar year with an increase after five years
  • Life insurance of $25,000 is provided by the state at no cost to you for all FTE positions. Employees may purchase additional coverage
  • Public Loan Forgiveness Program
  • State tuition waivers

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
e-Filingdocument preparationbudget managementpayroll processingcase managementcorrespondence handlinginventory managementresearch skillstimekeepingperformance documentation
Soft skills
communicationorganizational skillsprioritizationteamworktactfulnessindependent judgmentdiscretiondeadline managementcustomer serviceproblem-solving
Certifications
high school diplomabachelor's degreemaster's degree