Administrative Assistant

• Receives all Significant Additional Needs Funding Request submissions through iBudget or the SAN email address; within 24 hours creates and saves submitted documents in a SAN folder; logs and maintains SAN tracking spreadsheet and J drive database prior to assigning to Waiver Unit Liaison responsible for SAN review.
• Combines final PDF document for submission to State Office.
• Notifies WSC when SAN is assigned and again when it is submitted to State Office.
• Assist with completing Notices of Agency Action and Eligibility letters for WSCs.
• Research the ABC system and provide screen shots of enrollment dates and assists with typing the eligibility letter for Deputy Regional Operations Manager’s review.
• Prepares travel vouchers for unit staff for reimbursement, maintains copies of all travel vouchers and returns to liaison within two days.
• Processes all unit mail twice daily, including outgoing mail to Waiver Support Coordinators, APD staff and returned Medicaid Summary of Services.
• Participates in staff meetings, workshops, training sessions and meetings as assigned.
• Acts as back up for other Waiver clerical staff and performs other duties as assigned.
• Receptionist for the office: greets and assists guests and visitors, answers phone and email inquiries within one business day of receipt and routes complex inquiries to appropriate staff for response.
• Mails, photocopies or faxes requested documentation, returning originals to requestor or fax/mail/file per request.

Waiver Administrative Assistant

Administrative Assistant II

Administrative Assistant I

Administrative Specialist

Senior Office Manager – Retail