Administrative Assistant I
State of Florida
full-time
Posted on:
Location Type: Office
Location: Dunedin • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $35,824 per year
Job Level
Mid-LevelSenior
About the role
- Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory.
- The Administrative Assistant plays a critical role in supporting the operational and financial functions of four Florida State Parks.
- This position ensures compliance with state regulations, manages fiscal and purchasing activities, supports concession and property management, and provides administrative and visitor services.
- Enhances the efficiency and effectiveness of business operations by applying appropriate FDEP and FPS policies.
- Assists the Park Manager in planning, coordinating, and implementing administrative functions across the unit.
- Monitors fee collection through daily revenue reports, reconciles deposits in FIN, and prepares financial reports on a daily, monthly, and annual basis.
- Provides oversight of concessions contracts, ensuring compliance with all terms and conditions.
- Maintains accurate records of vendor performance, reporting, and adherence to the concession payment schedule.
- Serves as the unit’s Fleet Coordinator, entering vehicle logs into Oculus and managing requests for employee P-Cards, fuel cards, and miscellaneous fuel cards.
- Maintains all administrative records related to park operations, budgeting, purchasing, and correspondence in accordance with the department’s records retention schedule.
- Maintains accurate and up-to-date personnel files.
- Manages the unit’s Property Tracking Program, conducts annual inventory, and processes documentation for the acquisition and disposition of state property.
- Maintains detailed property records.
- Provides information to park visitors regarding facilities and services.
- Responds to questions, offers directions, and works to resolve visitor concerns while maintaining positive public relations.
- Oversees tollbooth operations and provides guidance to the Senior Clerk.
- Ensures administrative functions run smoothly and performs Senior Clerk duties in their absence.
Requirements
- Ability to follow verbal and written instructions/directions.
- Ability to communicate effectively, verbally and in writing.
- Ability to prepare and maintain financial records.
- Ability to maintain files and filing systems.
- Ability to solve complex problems.
- Ability to operate radio equipment.
- Ability to perform cash register/point of sale transactions.
- Ability to interact with visitor inquiries in a tactful and courteous manner.
- Ability to understand and apply rules, directives, policies, laws and regulations.
- Ability to prepare reports.
- Ability to work independently with minimum supervision.
- Ability to lift 40 pounds.
- Ability to establish and maintain effective working relationships with others.
- Ability to work rotating shifts, including nights, holidays, and weekends as needed.
- Ability to maintain a valid Driver’s License.
- Ability to successfully complete background check and fingerprinting.
Benefits
- Annual and Sick Leave benefits.
- Nine paid holidays and one Personal Holiday each year.
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
- Retirement plan options, including employer contributions.
- Tuition waivers.
- Total Compensation Estimator Tool.
- And more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
financial reportingfiscal managementpurchasing activitiesvendor performance trackinginventory managementproperty trackingcash register transactionsrecord maintenancecompliance monitoringadministrative functions
Soft skills
effective communicationproblem-solvingtactful interactionindependent workrelationship buildingcustomer serviceattention to detailorganizational skillsadaptabilityteam collaboration
Certifications
valid Driver’s Licensebackground checkfingerprinting