Secretary Specialist
State of Florida
part-time
Posted on:
Location Type: Office
Location: Jacksonville • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $15 per hour
Job Level
Mid-LevelSenior
About the role
- Answering telephone and providing information to callers
- Opening incoming mail and routing to appropriate individuals
- Composing and distributing meeting notes, correspondence, and reports
- Scheduling appointments
- Maintaining calendar and coordinating conferences and meetings
- Taking dictation in shorthand or by machine
- Locating and attaching appropriate file to incoming correspondence requiring reply
- Filing correspondence and other records
- Making copies of correspondence and printed matter
- Arranging travel schedules and reservations
- Greeting and welcoming visitors, determining nature of business
- Compiling and maintaining lists and records
- Recording and typing minutes of meetings
- Mailing newsletters, promotional material, and other information
- Ordering and dispensing supplies
- Collecting and disbursing funds
Requirements
- Excellent communication skills
- Knowledge of administrative and clerical procedures and systems
- Active Listening
- Coordination
- Writing
- Reading Comprehension
- Information Organization
- Service Orientation
- Clerical Knowledge
- Computer Knowledge
- Telecommunications Knowledge
- Customer and Personal Service Knowledge
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative proceduresclerical proceduresshorthandtypingrecord keepingschedulingtravel arrangementsfile managementmail handlingmeeting coordination
Soft skills
communication skillsactive listeningcoordinationwritingreading comprehensioninformation organizationservice orientationcustomer serviceinterpersonal skillsorganizational skills