Administrative Assistant I
State of Florida
full-time
Posted on:
Location Type: Office
Location: Okeechobee • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $2,896 per month
Job Level
Mid-LevelSenior
About the role
- Provides administrative and secretarial support in a variety of technical and professional areas to the Kissimmee State Park Manager and other park staff
- Assists in planning, coordinating and implementing all administrative activities involved in park operations
- Performs fiscal, purchasing, and budget tracking duties for park
- Maintains computerized budget tracking system and reconciles with FLAIR
- Provides related budget reports to park manager and district
- Assists park manager in the planning and administration of park contracts, use agreements and permits
- Processes requisitions, bids, and p-card transactions
- Acts as primary liaison for the Purchasing Card Program System
- Maintains work project tracking forms, expenditures for projects and project files
- Ensures compliance with all purchasing regulations
- Programs office equipment, operates personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system
- Acts as liaison for assigned personnel and worker’s compensation actions
- Assists with oversight of toll collectors
- Prepares special correspondence and acts as property custodian
- Assists Park Manager in budget request process
- Coordinates with the Park Manager, responds to oral and written complaints or complimentary letters, to make resolution decisions
- Tracks schedules and corresponding with volunteers
- Administers concession contracts and monthly inspections
- Acts as liaison to park Citizen Support Organization
- Answers phones and directs calls to appropriate party or takes accurate messages
- Acts as Office Manager for office operations and ensures smooth operation of office procedures
- Maintains property and personnel files
- Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel
- Assists in assuring park compliance with current division policies, procedures and programs
- Oversees and assists in training staff in proper administrative procedures and practices
- Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions
- Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations
- Performs other related duties as required
Requirements
- Valid driver’s license
- Knowledge of administrative principles and practices
- Knowledge of office procedures and practices
- Basic accounting
- Knowledge of personal computers including Windows, Email and Internet
- Ability to collect, evaluate, and analyze data
- Ability to file
- Ability to perform personnel actions
- Ability to perform budget entry
- Ability to prepare correspondence and administrative reports
- Ability to handle multi-phone lines and two-way radio system
- Ability to coordinate work assignments
- Ability to maintain effective working relationship with others
- Ability to follow written and verbal instructions
- Ability to resolve customer inquiries
- Skill in coordinating bookings/reservations of a multipurpose facility
Benefits
- Annual and Sick Leave benefits
- Nine paid holidays and one Personal Holiday each year
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
- Retirement plan options, including employer contributions
- Tuition waivers
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
budget trackingfiscal managementpurchasingbasic accountingdata analysispersonnel actionsbudget entryadministrative reportingoffice procedurescontract administration
Soft skills
communicationproblem resolutioncoordinationinterpersonal skillsorganizational skillstrainingcustomer serviceattention to detaildecision makingcollaboration
Certifications
valid driver’s license