Administration

• Professional and administrative work in the planning, oversight, and coordination of new courthouse construction, and renovation projects within the Administrative Office of the Courts (AOC), Court Facilities Management Division.
• Assisting the Director maintain project information and files, coordinate and monitor the work of contractors, county agencies, and architects engaged in the design and construction of courthouse projects.
• Monthly inspection of existing courthouses to assess the need for repairs or improvements.
• Maintain inventory of courthouse spaces and tenants.
• Management of several projects simultaneously in various phases of development.
• Attend project meetings, obtain cost estimates, and review project materials, drawings, specifications, revisions, and other pertinent documentation to ensure compliance with court requirements and schedules.
• Exercise independent judgement in the application of the principle and practices of architectural planning, design, and construction, and in the administration of assigned construction and renovation projects.
• General supervision is received from a senior level administrator who reviews work through personal conferences and reports for satisfactory attainment of goals and objectives.
• Coordinates and oversees carpet replacement and paint projects for the Circuit.
• Prepares and processes Request for Purchase Authorization (RPA); coordinates schedule; inspects final product, reviews invoices for compliance, and submits to Director for payment approval.
• Maintains log of prioritized work needed pending availability of funds.
• Assists Director in the review of plans, designs, specifications, contract documents, and final working drawings of courthouse projects.
• Monitors contractor’s performance to ensure compliance with regulations and procedures, and monitors correction of defects by contractor during warranty period.
• Coordinates assessments with vendor, reviews invoices for compliance, submits to Director for payment approval, and processes invoices for payment.
• Conducts monthly physical survey of courthouses to assess the need for repairs or improvements.
• Gathers information on courthouse needs from Administrative Judges and AOC Operations Division Directors.
• Meets with building managers to discuss existing or upcoming projects. Follows-up on courthouse repairs or improvements.
• Conducts and maintains inventory of space allocated to Court Divisions/Departments and allocated to the various agencies housed at each court facility.
• Assists the Director in formulating and establishing goals, standards, operating procedures, and needs of the Division and formulating long and short-term planning.
• Assists with the operations of the Security Division when Security Manager is not available, including coordinating with Miami-Dade Police Department, Court Services Bureau for additional officers when required.
• Assists with the oversight of the Courier Unit when the Security Manager is not available; this includes arranging and tracking special deliveries and monitoring staff attendance.

Judicial Support Administrator 2 – Court Facilities Manager

Properties Administrator – Contract

Revenue Program Administrator I – SES

Support Administrator

Senior Plan Administrator