State of Florida

Financial Services Analyst

State of Florida

full-time

Posted on:

Location Type: Office

Location: Chipley • Florida • 🇺🇸 United States

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Salary

💰 $52,735 - $68,245 per year

Job Level

Mid-LevelSenior

About the role

  • Audit electronic contract invoices and review new contracts, processed in the Contract Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statutes, and Department of Financial Services and Department of Transportation policies and procedures.
  • Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
  • Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
  • Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
  • Audit and processes contract/written agreement payments for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.
  • Resolves contract/invoice issues and/or discrepancies with project managers.
  • Provides assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats.
  • Provides information to project managers with detailed contract payment information as requested using Department financial reporting resources.
  • Coordinate all Contract Funds Management (CFM) activities in a timely manner by updating the status of contracts in CFM verifying that an approved funds encumbrance was received before the execution and/or begin work dates of the contract and that all relative information is correct.
  • Research any problems and take corrective action as necessary.
  • Audits and processes complex contract payments. This includes tasks such as: reviewing contract payment requests for accuracy, completeness, and compliance with contract terms and Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.
  • Reviews reports on contract payment processes.
  • Performing periodic review and analysis of operations to ascertain adequacy of internal controls and timely and accurate operational efficiency, compliance with statutes, administrative codes, procedures and policies.
  • Performs field audits of cost center purchase card programs. Coordinating and scheduling the field audits; performing audit steps to include report analysis, record and related source data examination and tests an operations evaluation to detect inadequate controls and unusual or significant trends; establishing audit files and preparing work papers in sufficient detail to reveal nature and extent of work performed and to substantiate findings and recommendations; and preparing audit report drafts and participating in audit report discussions with responsible personnel.

Requirements

  • Four years of professional business work experience plus one year of accounting experience.
  • A bachelor's degree from an accredited college or university may be substituted on a year-for-year basis for the professional business work experience.
  • Knowledge of Microsoft Word and Excel accounting principles, practices and procedures.
  • Knowledge of accounts payable system and payment processing, contract terminology and statutory regulations.
  • Skilled in auditing.
  • Ability to research unidentifiable invoices/documents.
  • Establish and maintain working relationships with customers.
  • Work independently and prioritize work assignments to meet deadlines.
  • Analyze and interpret accounting data, applicable rules, regulations, policies and procedures.
  • Record, create and document accounts payable practices into written electronic and professional quality reports and procedures.
  • Create and maintain spreadsheets that track and graph data and produce professional quality reports.
  • Analyze, evaluate and test accounts payable system including making process and system improvement recommendations.
  • Provide on-the-job training on accounts payable auditing, processing and systems.
Benefits
  • Health insurance (over 90% employer paid)
  • $25,000 life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurances
  • State of Florida retirement package
  • 10 paid holidays a year
  • Generous vacation and sick leave
  • Career advancement opportunities
  • Tuition waiver for public college courses
  • A variety of training opportunities
  • Employee Assistance Program (EAP)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
auditingaccounting principlespayment processingcontract terminologystatutory regulationsdata analysisaccounts payablefinancial reportinginternal controlscontract compliance
Soft skills
communicationproblem-solvingindependent workprioritizationrelationship buildingtrainingreport writinganalytical thinkingattention to detailtime management