Job Level
Mid-LevelSenior
About the role
- Partner with the Private Acquisition team to track deal flow and establish fund entities
- Create folder structures, request EINs, and organize documentation for compliance review
- Define offering terms (price per share, raise limits, min/max investments) and prepare Pricing Memoranda
- Open and manage escrow accounts, ensuring accurate setup and documentation
- Draft escrow agreements and maintain escrow and bank account records
- Apply AI-driven systems to monitor escrow activity and reduce manual errors
- Collaborate with Marketing to draft investor-facing content and confirm offering terms
- Draft and format Subscription Agreements; manage Escrow Admin setup
- Oversee offering launches, disbursements, and internal share transfer agreements
- Implement AI solutions to accelerate content drafting, contract formatting, and data verification
- Prepare and maintain CIK applications, Form D filings, and state notices
- Ensure timely filings and strict adherence to SEC and state requirements
- Leverage AI for compliance tracking, deadline management, and error detection
- Coordinate with portfolio companies to transfer shares upon closing
- Maintain accurate records across systems and support audits or regulatory reviews
- Coordinate with tax accountants for preparation and distribution of investor K-1s
- Utilize AI tools to automate reporting, reconciliation, and audit preparation
Requirements
- Bachelor’s degree in Finance, Business, Accounting, or related field (advanced degree/certifications preferred)
- 3+ years’ experience in fund administration, private equity, venture capital, or financial services
- Familiarity with SEC filings, Form D, CIK registration, escrow processes, and K-1 tax reporting
- Strong organizational skills with ability to manage multiple offerings simultaneously
- Proficiency with workflow and AI-driven tools (HelloSign, Jira/Atlassian, compliance tracking, automation platforms)
- Excellent written and verbal communication skills