Vendor Relations Analyst
Staples Promotional Products
full-time
Posted on:
Location Type: Remote
Location: Massachusetts • United States
Visit company websiteExplore more
About the role
- Duties include reconciling and verifying the accuracy of invoices, deductions and paybacks submitted for payment
- Processing invoices to the appropriate ledger accounts, cross referencing with the Purchase Order system, identification of missing information and follow-up, verification that goods or services were delivered and adjusting for returns
- Root cause identification of vendor issues with education on how to minimize future disputes
- Research, review and prepare reconciliation of purchases, inventory and adjustments to ensure receipts are accurately reported
- Ongoing monitoring of vendor debit balances with participation in monthly merchant meetings to discuss collections of existing debit balances and AP issues
- Monitor special priority vendors as needed, facilitate periodic conference calls to resolve concerns
- Assist with research resolution and processing of expense invoice exceptions related to non-PO/PO backed processing in ePAS (Coupa)
- Research and correct all aged invoices, aged creation, vendor credit memo to ensure each is processed
- Engagement with merger and acquisition payables integration and supporting offshore operations by performing quality control and auditing checks
- Support with internal check processing reconciliations. Accountability for performance measures and targets are required with the support of continuous improvement efforts
Requirements
- 2+ years comprehensive understanding of AP processes
- Proficient with Microsoft Office (advanced Excel knowledge)
- Excellent written and verbal communication skills
- Excellent customer service skills
- Well organized and able to manage multiple tasks
- Strong attention to detail with good problem-solving skills and ability to meet deadlines
- Ability to demonstrate strong analytical skills
- Understanding basic accounting processes
Benefits
- Inclusive culture with associate-led Business Resource Groups
- Flexible PTO (22 days) and Holiday Schedule (7 observed paid holidays)
- Online and Retail Discounts
- Company Match 401(k)
- Physical and Mental Health Wellness programs
- and more perks and benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
accounts payableinvoice processingreconciliationvendor managementproblem-solvinganalytical skillsaccounting processesquality controlauditingexpense management
Soft skills
communication skillscustomer serviceorganizational skillsattention to detailtime managementmulti-taskingcollaborationadaptabilitycritical thinkingcontinuous improvement