Document Controller

Stantec

Document Controller overseeing project documentation integrity and workflow in project lifecycle. Collaborating with teams to ensure compliance, accuracy, and effective communication.

Posted 7/18/2026full-timeChandler • Arizona • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in document control processes, ensuring compliance with project and regulatory standards while managing large volumes of technical documentation. Proficient in utilizing EDMS platforms and Microsoft Office to maintain document integrity and support project deliverables.

Highest-signal resume keywords

Document Control ProcessesEDMS Platforms (SharePoint, ProjectWise, ACC)Technical Documentation ManagementOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document Creation and IntakeReview and Approval WorkflowsRevision and Version ControlDocument Formatting and ProofreadingMetadata Management

Soft Skills

Attention to DetailTime ManagementAbility to Work Under PressureIndependent Work

Tools & Technologies

Microsoft Office (Word, Excel, PowerPoint, Outlook)Adobe Acrobat ProfessionalVisio

Industry Keywords

EngineeringConstructionProject-Based EnvironmentsConsulting EngineeringHeavy Industrial Environment

About the role

Key responsibilities & impact

The Document Controller is responsible for the effective management, control, and distribution of project documentation throughout the full project lifecycle
Ensure that all project documents are accurate, current, compliant, and accessible to authorized stakeholders
Working closely with Project Managers, Engineers, Project Services, and external clients
Maintain document integrity, supporting information flow, and reducing project risk
Establish, maintain, and manage document control processes in accordance with organizational standards and client requirements
Control the full document lifecycle, including:
Document creation and intake
Review and approval workflows
Revision and version control
Transmittal and distribution
Final close‑out and archiving
Ensure only current, approved documents are issued, used, and stored
Track document status and revisions to prevent use of superseded information
Maintain accurate, up‑to‑date document registers, metadata, and logs
Prepare, issue, and track document transmittals to internal teams, clients, and external stakeholders
Maintain inbound and outbound transmittal logs and confirmation of receipt
Ensure traceability of document exchanges and approvals
Manage deadlines for document submissions, reviews, and client responses
Perform quality checks on documentation to ensure:
Correct formatting, numbering, and naming conventions
Accurate metadata and revision history
Compliance with project, regulatory, and client standards
Support audits, quality reviews, and verification activities related to document control
Ensure compliance with contractual document control requirements
Identify gaps, inconsistencies, and risks related to document management and recommend corrective actions
Manage and maintain project documentation within EDMS platforms such as SharePoint, ProjectWise, ACC or similar systems
Configure document libraries, permissions, workflows, and folder structures as required
Ensure controlled access to sensitive and confidential information
Support migration, archiving, and close‑out of project document repositories
Support project deliverables by formatting, editing, and proofreading documents
Coordinate and support project meetings (where requested)
Manage and track Requests for Information (RFIs) and other project correspondence
Act as a PM Framework ambassador and support points related to document controls
Act as a central point of contact for document‑related inquiries
Liaise with project teams, clients, vendors, and subcontractors regarding document control requirements
Provide guidance and support to engineers, project managers, and support staff on document control procedures and Stantec standards
Maintain professional communication with internal and external stakeholders
Provide training and onboarding support to project teams on document control systems and processes
Contribute to the development and improvement of document control standards, templates, and procedures
Identify opportunities to improve efficiency, consistency, and quality within document control activities
Share best practices and lessons learned across projects

Requirements

What you’ll need

Minimum 5 years of experience in document control within engineering, construction, industrial, or project‑based environments
Proven experience managing large volumes of technical documentation
Strong understanding of document control processes, standards, and best practices
Excellent organizational, prioritization, and time‑management skills
High level of accuracy and attention to detail
Strong written and verbal communication skills
Ability to work independently and manage multiple projects simultaneously
Ability to work under pressure and meet deadlines
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Adobe Acrobat Professional
Experience with EDMS platforms (e.g., SharePoint, ProjectWise, ACC, others)
Familiarity with Visio and document workflow tools preferred
Understanding of the project lifecycle, project management and project services fundamentals
Post‑secondary education in a related field, or equivalent combination of education and experience
Experience in a consulting engineering or heavy industrial environment is an asset

Benefits

Comp & perks

Regular full-time and part-time employees will have access to health, dental, and vision plans
Wellness program
Health care spending account
Wellness spending account
Group registered retirement savings plan
Employee stock purchase program
Group tax-free savings account
Life and accidental death & dismemberment (AD&D) insurance
Short-term/long-term disability plans
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid time off