Proposal Specialist

Stantec

Proposal Specialist responsible for developing and coordinating federal proposals in environmental, architecture-engineering, and professional services. Supporting the full proposal lifecycle for federal pursuits.

Posted 7/10/2026full-timeRemote • Virginia • 🇺🇸 United StatesMid-LevelSenior💰 $70,800 - $102,700 per yearWebsite

About the role

Key responsibilities & impact

Coordinate the planning, development, production, and submission of federal proposals
Review solicitations and evaluation criteria to ensure proposal compliance
Lead proposal activities including kickoff meetings, status meetings, and final delivery
Develop proposal content by translating technical information into client-focused narratives
Prepare and coordinate SF330 submissions
Support proposals across a broad range of federal services
Partner with program leadership, capture managers, and technical teams
Conduct client, competitor, and market research
Collaborate with technical staff and project managers
Ensure proposal quality through document management and adherence to client submission requirements

Requirements

What you’ll need

Bachelor's degree in Marketing, Communications, Journalism, English, Business, or a related field; equivalent experience may be considered in lieu of a degree
Minimum of 3 years of experience supporting federal proposals within the architecture, engineering, environmental consulting, or professional services industry
Experience preparing SF330 Architect-Engineer qualifications packages and responding to federal RFQs, RFPs, task orders, and similar procurement opportunities
Working knowledge of federal procurement processes, solicitation requirements, and proposal compliance
Excellent written, editing, proofreading, and verbal communication skills
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a deadline-driven environment
Proficiency with Microsoft Office Suite and Adobe InDesign or comparable desktop publishing software

Benefits

Comp & perks

Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans
Wellness program
Health saving accounts
Flexible spending accounts
401(k) plan
Employee stock purchase program
Life and accidental death & dismemberment (AD&D) insurance
Short-term/long-term disability plans
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid family leave
Ten paid holidays in each calendar year
Eligible to accrue vacation between 10 and 20 days per year
Eligible for paid sick leave

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Proposal ComplianceTechnical WritingEditingProofreadingDocument ManagementMarket ResearchClient-Focused NarrativesRFP ResponseTask Order PreparationSolicitation Review

Soft Skills

Organizational SkillsAttention to DetailVerbal CommunicationTime ManagementCollaboration