Project Coordinator

Stantec

Project Coordinator assisting with project management and documentation for Stantec’s Buildings team. Focused on executing projects while ensuring adherence to standards and best practices.

Posted 6/10/2026full-timeAustin • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Implements document control processes and procedures established for project functions including document tracking, deliverables management, minutes, RFIs, submittals, change logs and other communication tools.
Works closely with the project team to maintain a current and accurate understanding of project status, issues, and changes.
Understands and optimizes Document Control processes and systems.
Provides support to project management and team members to adhere to client standards, subconsultant contract management, Stantec required procedures, and document management.
Prepares high quality, accurate and timely documents such as specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation.
Coordinates project deliverables and schedules.
Prepares required project set up documentation.
Maintains document control best practices.
Follow record retention policies.
Maintains project best practices.
Prepares project specifications, reports, and other required documents.
Tracks RFIs and submittals.
Support Senior Leaders and other professional staff and teams to promote success in the business.

Requirements

What you’ll need

Prior knowledge of documentation / revision control is required.
Prior work in documentation control / project assistant role is a plus.
Demonstrated ability to handle multiple priorities and assignments through strong organizational skills.
Excellent written and verbal communication is a must.
Strong analytical skills.
Exceptional attention to detail, and resourcefulness.
Must have good interpersonal skills.
Must be able to successfully work both collaboratively and independently.
Experience with MS Office including Word, PowerPoint, Excel, Teams, and Access.
Strong project financial capabilities obtained through experience or education.
Technical degree/diploma/certificate in related field; or equivalent combination of education and experience or registration as an EIT or Intern Architect with applicable experience.
A minimum of 4 years of relevant project coordination experience.
Experience working in a consulting architecture and/or engineering environment (EPCM), Capital Project/Program Management environment, or Construction Contracting environment is an asset.

Benefits

Comp & perks

Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans
A wellness program
Health saving accounts
Flexible spending accounts
401(k) plan
Employee stock purchase program
Life and accidental death & dismemberment (AD&D) insurance
Short-term/long-term disability plans
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid family leave
Ten paid holidays in each calendar year
Eligible to accrue vacation between 10 and 20 days per year
Eligible for paid sick leave

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

document controlrevision controlproject coordinationdeliverables managementspecification packagesRFIs trackingsubmittals trackingchange logsdocument managementproject financial capabilities

Soft Skills

organizational skillswritten communicationverbal communicationanalytical skillsattention to detailresourcefulnessinterpersonal skillscollaborative workindependent workability to handle multiple priorities

Certifications

technical degreediplomacertificateEIT registrationIntern Architect registration