Project Coordinator

Stantec

Project Coordinator providing daily project and administrative support at Stantec's architectural leadership. Involves handling non-technical aspects of project management.

Posted 6/2/2026full-timeSacramento • California • 🇺🇸 United StatesJuniorMid-Level💰 $72,200 - $104,600 per yearWebsite

About the role

Key responsibilities & impact

Provide dedicated project and administrative support to multiple leaders and project managers
Enter and maintain current opportunities in Pipeline
Track/log the status of proposals and contracts throughout the approval cycle
Administer Prime and Subconsultant contract status from initialization to close-out
Review proposals and contracts and gain an understanding of scope of work, schedule, fees, and limitations and conditions
Ensure Certificates of Insurance are up to date
Prepare contract documents/proposals
Code invoices and verify budgets on tasks
Assist Office leader with project management compliance
Provide clear meeting notes to teams
Compile and format deliverables
Act as primary point of contact for administration activities
Produce, analyze, and distribute ad hoc reports
Assist Project Managers with project financial documentation
Schedule meetings, travel, and events

Requirements

What you’ll need

Associate of Arts degree or higher in related field
2+ years experience in a professional office environment as an administrative professional or equivalent combination of education and experience
Knowledge of Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat
Ability to multi-task and prioritize in a fast-paced environment
Ability to manage data within spreadsheets and database systems
Strong analytical and research skills
Strong verbal and written communication skills
Ability to maintain a professional demeanor
Excellent interpersonal skills
Ability to read, interpret, and act upon the requirements outlined in agreements and contracts

Benefits

Comp & perks

Medical, dental, and vision plans
Wellness program
Health saving accounts
Flexible spending accounts
401(k) plan
Employee stock purchase program
Life and AD&D insurance
Short-term/long-term disability plans
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid family leave
Ten paid holidays
Vacation accrual between 10 and 20 days per year
Paid sick leave

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementcontract administrationdata managementbudget verificationproposal reviewinvoice codingreport analysisdocument preparationfinancial documentation

Soft Skills

multi-taskingprioritizationanalytical skillsresearch skillsverbal communicationwritten communicationprofessional demeanorinterpersonal skills

Certifications

Associate of Arts degree