FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
About the role
Key responsibilities & impact- Responsible for the effective management, control, and distribution of project documentation throughout the full project lifecycle
- Ensure all project documents are accurate, current, compliant, and accessible to authorized stakeholders
- Establish, maintain, and manage document control processes in accordance with organizational standards and client requirements
- Control the full document lifecycle, including document creation and intake, review and approval workflows, revision and version control, transmittal and distribution, final close‑out and archiving
- Ensure only current, approved documents are issued, used, and stored
- Track document status and revisions to prevent use of superseded information
- Maintain accurate, up‑to‑date document registers, metadata, and logs
- Prepare, issue, and track document transmittals to internal teams, clients, and external stakeholders
- Maintain inbound and outbound transmittal logs and confirmation of receipt
- Ensure traceability of document exchanges and approvals
- Manage deadlines for document submissions, reviews, and client responses
- Perform quality checks on documentation to ensure correct formatting, numbering, and naming conventions, accurate metadata and revision history, compliance with project, regulatory, and client standards
- Support audits, quality reviews, and verification activities related to document control
- Ensure compliance with contractual document control requirements
- Identify gaps, inconsistencies, and risks related to document management and recommend corrective actions
- Manage and maintain project documentation within EDMS platforms such as SharePoint, ProjectWise, ACC or similar systems
- Configure document libraries, permissions, workflows, and folder structures as required
- Ensure controlled access to sensitive and confidential information
- Support migration, archiving, and close‑out of project document repositories
- Support project deliverables by formatting, editing, and proofreading documents
- Coordinate and support project meetings (where requested)
- Manage and track Requests for Information (RFIs) and other project correspondence
- Assist with project start‑up and close‑out activities, including document handover packages
- Act as a PM Framework ambassador and support points related to document controls
- Act as a central point of contact for document‑related inquiries
- Liaise with project teams, clients, vendors, and subcontractors regarding document control requirements
- Provide guidance and support to engineers, project managers, and support staff on document control procedures and Stantec standards
- Maintain professional communication with internal and external stakeholders
- Provide training and onboarding support to project teams on document control systems and processes
- Contribute to the development and improvement of document control standards, templates, and procedures
- Identify opportunities to improve efficiency, consistency, and quality within document control activities
- Share best practices and lessons learned across projects
- Promote and support a culture of safety and compliance within all project activities
- Ensure documentation supports health, safety, environmental, and regulatory requirements where applicable
Requirements
What you’ll need- Minimum 5 years of experience in document control within engineering, construction, industrial, or project‑based environments
- Proven experience managing large volumes of technical documentation
- Strong understanding of document control processes, standards, and best practices
- Excellent organizational, prioritization, and time‑management skills
- High level of accuracy and attention to detail
- Strong written and verbal communication skills
- Ability to work independently and manage multiple projects simultaneously
- Ability to work under pressure and meet deadlines
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Adobe Acrobat Professional
- Experience with EDMS platforms (e.g., SharePoint, ProjectWise, ACC, others)
- Familiarity with Visio and document workflow tools preferred
- Understanding of the project lifecycle, project management and project services fundamentals
- Post‑secondary education in a related field, or equivalent combination of education and experience
- Experience in a consulting engineering or heavy industrial environment is an asset
Benefits
Comp & perks- health, dental, and vision plans
- wellness program
- health care spending account
- wellness spending account
- group registered retirement savings plan
- employee stock purchase program
- group tax-free savings account
- life and accidental death & dismemberment (AD&D) insurance
- short-term/long-term disability plans
- emergency travel benefits
- tuition reimbursement
- professional membership fee coverage
- paid time off
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
document controldocument managementquality checksdocument formattingrevision controlmetadata managementproject documentationtechnical documentationdocument lifecycle managementproject management
Soft Skills
organizational skillstime managementattention to detailwritten communicationverbal communicationindependent workmultitaskingpressure managementcollaborationtraining and onboarding