Stantec

Assistant Project Manager

Stantec

full-time

Posted on:

Location Type: Hybrid

Location: Tucson • Arizona • United States

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About the role

  • Coordinate with our project team members across several offices to facilitate and document meetings, and support the internal execution of fast-paced, multi-discipline engineering and mining projects
  • Assist in developing and maintaining detailed project execution plans and project schedules
  • Coordinate tasks across multiple technical disciplines, and subconsultants, to ensure alignment and timely delivery
  • Track project progress, identify risks and potential delays, and support mitigation planning
  • Create and update Project Setup Forms, Project Execution Plans
  • Help set up and maintain project files
  • Contribute to process improvement efforts related to project organization and efficiency
  • Support project budgeting, cost tracking, and financial forecasting
  • Prepare financial status reports and assist with invoicing and expense monitoring
  • Review and process subconsultant invoices, checking for accuracy and compliance with contracts and work performed
  • Maintain organized project documentation, including meeting minutes, submittals, RFIs, and correspondence
  • Prepare project status updates, progress reports, and client presentation materials
  • Assist in compiling technical deliverables and proposals
  • Support Project Managers in managing client communications
  • Help plan and participate in client and internal meetings, preparing agendas and documenting action items
  • Serve as a routine point of contact with subconsultants and vendors
  • Coordinate preparation and submittal of technical deliverables across multiple disciplines
  • Assist in review of deliverables, checking for completeness, consistency, and adherence to format and standards
  • Help coordinate and document quality control reviews and compliance with project requirements
  • Coordinate and assist with preparation of contracts, subconsultant agreements, and change orders
  • Track contract deliverables and ensure compliance with contract
  • Assist with procurement of materials, equipment, and services
  • Assist project managers with quality management and project audits
  • Assist with project risk assessments and mitigation planning
  • Support adherence to health, safety, security and environmental policies and procedures
  • Help track compliance and training documentation for health and safety programs
  • Work with project management, marketing, and other administrative staff to develop successful proposals
  • Conduct research and document coordination to support proposal teams

Requirements

  • Excellent communication skills, verbal and written
  • Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, and Adobe Professional
  • Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines
  • Aptitude in working with numbers and general accounting understanding and experience
  • Willingness to work overtime occasionally in order to meet deadlines
  • Ability to work independently and in a dynamic team environment
  • Good communication skills, both verbal and written
  • Self-motivated and strong attention to detail
  • Advanced degree in engineering, science, construction management, business, or related field
  • Experience organizing and improving program and project processes
  • Demonstrated experience working in a fast-paced work environment with multiple stakeholders
  • Minimum of 3-5 years of experience working in project coordination, management, or engineering/design support roles, preferably in mining
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project execution plansproject schedulesfinancial forecastingcost trackingquality managementrisk assessmentsprocurementtechnical deliverablescomplianceaccounting
Soft Skills
communication skillsorganization skillsflexibilityattention to detailself-motivatedteamworkindependencetime managementproblem-solvingprocess improvement
Certifications
advanced degree in engineeringadvanced degree in scienceadvanced degree in construction managementadvanced degree in business