Stantec

Project Coordinator

Stantec

full-time

Posted on:

Location Type: Hybrid

Location: Austin • Texas • United States

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About the role

  • Provide support for the successful execution of projects through conformance to Stantec’s ISO requirements, corporate policies, solid project management objectives, and client requirements and standards
  • Creates document control processes and procedures established for project functions including document tracking, deliverables scheduling and management, minutes, RFIs, submittals, change logs and other communication tools
  • Works closely with the project team to maintain a current and accurate understanding of project status, issues and changes
  • Understands and optimizes Document Control processes and systems
  • Provides support to project management and team members to adhere to client standards, subconsultant contract management, Stantec required procedures, and document management
  • Oversees project invoicing
  • Supports business development functions
  • Prepares high quality, accurate and timely documents such as: specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation
  • Coordinates project deliverables and schedules
  • Prepares required project set up documentation
  • Maintains document control best practices
  • Follows record retention policies
  • Maintains project best practices
  • Prepares project specifications, reports, and other required documents
  • Tracks RFIs and submittals
  • Support Senior Leaders and other professional staff and teams to promote success in the business

Requirements

  • Prior knowledge of documentation / revision control is required
  • Prior work in documentation control / project assistant role is a plus
  • Demonstrated ability to handle multiple priorities and assignments through strong organizational skills
  • Excellent written and verbal communications a must
  • Strong analytical skills
  • Exceptional attention to detail, and resourcefulness
  • Must have good interpersonal skills
  • Must be able to successfully work both collaboratively and independently
  • Experience with MS Office including Word, PowerPoint, Excel, Teams, and Access
  • Strong project financial capabilities obtained through experience or education
  • Technical degree/diploma/certificate in related field; or equivalent combination of education and experience or registration as an EIT or Intern Architect with applicable experience
  • A minimum of 4 years of relevant project coordination experience
  • Experience working in a consulting engineering environment (EPCM), Capital Project/Program Management environment, or Construction Contracting environment is an asset
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
document controlrevision controlproject coordinationproject managementproject invoicingspecification packagesRFIs trackingsubmittals trackingdocument managementrecord retention
Soft Skills
organizational skillswritten communicationverbal communicationanalytical skillsattention to detailresourcefulnessinterpersonal skillscollaborative workindependent workability to handle multiple priorities
Certifications
technical degreediplomacertificateEIT registrationIntern Architect registration