Contract Administrator
Standard BioTools
full-time
Posted on:
Location Type: Remote
Location: Remote • Florida, Illinois, Texas • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Administering and monitoring SBI’s contract review and approval process, including contract intake, setting up new contract records, assigning contract requests to Legal Dept. team members for drafting, review and approval, and managing the contract signature process, all within SBI’s contracts management system (CMS)
- Tracking expiring and auto-renewing contracts to ensure continued performance and compliance
- Working closely and collaboratively with SBI business units to ensure understanding and compliance with SBI’s contracts policy and processes
- Assisting with management of SBI’s CMS and providing general guidance, training and support to employees
- Compiling and routing regular status reports and other customized reports, as requested from time to time
- Compiling and routing contract metrics for SBI’s senior leadership and others, as requested from time to time
- Providing friendly, professional, and collaborative legal service related to document requests, status requests, information gathering, and other inquiries to facilitate timely movement of projects and contracts to completion
- Assisting with management of legal dept. vendors and law firms, including working with other Legal team members to ensure invoices are timely reviewed and submitted for payment
- Managing Legal Dept. intranet pages used by Legal team members and internal clients, including posting news, resources, templates, and other materials as appropriate
- Providing support with respect to Intellectual Property matters, as requested from time to time
- Providing support as necessary or appropriate in connection with Legal Dept. projects and initiatives
- Performing other administrative duties as assigned or as necessary for the efficient operation of the Legal Dept.
- Exercising appropriate levels of confidentiality and discretion in protecting SBI’s proprietary and sensitive information, as well as the information belonging to third parties that have entrusted such information to SBI.
Requirements
- Bachelor’s degree or equivalent experience required
- Paralegal certification or equivalent experience is a plus
- At least two years’ experience in the field of contracts administration or legal support services, preferably in a biotechnology company, software organization or scientific organization
- Excellent verbal communication and effective writing skills are a must
- Strong Microsoft Office skills, specifically including MS Word, Teams, PowerPoint, and Excel programs
- Strong critical thinking skills, keeping efficiency and scalability top of mind
- Experience with managing a CMS or other data management system is strongly preferred
- Detail oriented and able to pay attention to the minute details of assigned tasks
- Ability to effectively and efficiently prioritize assignments, with a strong adherence to SBI’s established organizational goals.
Benefits
- Flexible working arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
contracts administrationlegal support servicesdata managementcontract reviewcontract compliancedocument managementreport compilationintellectual property supportadministrative dutiescontract metrics
Soft skills
verbal communicationwriting skillscritical thinkingattention to detailprioritizationcollaborationprofessionalismconfidentialitydiscretionguidance
Certifications
Bachelor’s degreeParalegal certification