Operations Coordinator
Stand for Children
part-time
Posted on:
Location Type: Hybrid
Location: Seattle • Washington • United States
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Salary
💰 $24 - $30 per hour
About the role
- Maintain the Executive Director’s schedule, including coordinating team calendars; scheduling staff meetings; scheduling meetings with funders, coalition partners, and other leaders and stakeholders as needed.
- Manage team travel logistics.
- Coordinate annual planning cycle, including scheduling performance reviews, booking space, and managing travel logistics for annual planning retreat, coordinating monthly in-person staff meetings.
- Coordinate logistics for events, including booking venues, arranging catering, and managing supplies for events such as lobby days, member meetings, coalition meetings, and community-oriented listening and informational sessions.
- Coordinate electoral endorsement process, including maintaining candidate list, tracking endorsement questionnaires & interview schedules, and recruiting endorsement committee volunteers.
- Maintain accurate donor records in Salesforce.
- Process and acknowledge gifts within 24 hours of receipt, including large fundraising events.
Requirements
- Minimum of four years of combined professional experience with administrative/executive support and/or event management support.
- Strong interpersonal relationships with the ability to manage up and sideways.
- Strong written communication skills.
- Expert proficiency with Microsoft Office, particularly Outlook, Excel, PowerPoint, and Word; high comfort level with technology.
- CRM experience with Salesforce experience preferred.
- Exceptional organizational and project management skills, keen attention to detail, customer-service orientation, and proactive problem-solving skills.
- Experience with Asana is a plus.
- Ability to gracefully manage multiple tasks and projects under a deadline in a fast-paced work environment.
- Ability to follow through on commitments to others and accept and incorporate direct feedback.
- Ability to work occasional weekends and/or evenings.
- Ability to transport items (less than 10 pounds); ability to be stationary for extended periods of time; may require the ability to climb stairs.
Benefits
- Benefit eligible 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event managementadministrative supportproject managementCRMdata entryschedulinglogistics coordinationfundraisingperformance reviewscandidate tracking
Soft Skills
interpersonal relationshipswritten communicationorganizational skillsattention to detailcustomer service orientationproblem-solvingtime managementadaptabilityteam collaborationfeedback incorporation