Executive Assistant, Client Support Specialist

Stafi

Executive Assistant supporting C-Level Executives at Voxidea, a remote facilitator for Latin American professionals. Bilingual role involving administrative tasks and client support in a remote environment.

Posted 6/22/2026full-timeRemote • 🇭🇳 HondurasMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

**📋 What You’ll Do:**
- Serve as the primary point of contact between executives, employees, clients, and external partners. 🤝
- Manage executives’ calendars, schedule meetings, and coordinate travel arrangements. 📆✈️
- Track expenses and prepare detailed reports on a regular basis. 📑
- Handle client inquiries, provide accurate information, and deliver outstanding customer service. 🌟
- Maintain organized filing systems and oversee office-related inventory. 📋
- Take minutes during meetings and assist with client-facing communications. ✍️
- Manage social media platforms, billing, and invoicing if required. 📲💻
- Coordinate social and networking events for clients and team members. 🎉

Requirements

What you’ll need

**✅ Our Ideal Candidate:**
- Has proven experience as an Executive Assistant to C-level Executives, Client Support Specialist, or in a similar role. 💼
- Is bilingual in English (C1 or higher) and Spanish, both spoken and written. 🗣️✍️
- Excels in organizational and time-management skills. 🏅
- Is proficient in MS Office, Google Workspace, and other office tools. 💻
- Demonstrates excellent verbal and written communication skills. 📣
- Maintains discretion, confidentiality, and a proactive approach to problem-solving. 🔒
- Holds at least a high school diploma or bachelor’s degree. 🎓
- Permanently resides in Latin America. 🌍
- Owns a reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection. 💻

Benefits

Comp & perks

**🎁 Why You’ll Love Working with Us**
- **Long-Term Opportunities**: Build a lasting professional relationship with us. 🏆✨
- **Fully Remote**: Work from the comfort of your home—no onsite travel required. 🏡🌍
- **Paid Time Off**: Enjoy 2 weeks of paid leave and U.S. holiday recognition. 🏖️☀️
- **Wellness Support**: Access in-house psychological and wellness coaching services. 🌱💚
- **Holistic Growth**: Free access to coaching programs that support your personal and professional development. 📚
- **Exclusive Learning Access**: Unlock free access to over 200 continuous improvement courses. 🎓📖

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementexpense trackingreport preparationclient inquiries handlingsocial media managementbillinginvoicingminute takingbilingual communication

Soft Skills

organizational skillstime-management skillsverbal communicationwritten communicationdiscretionconfidentialityproblem-solvingcustomer service

Certifications

high school diplomabachelor's degree