Personal Assistant – C-Level Executives

Stafi

Personal Assistant supporting C-level executives in managing schedules and personal tasks. Responsibilities include administrative duties, travel logistics, and personal support in a remote setup.

Posted 5/13/2026full-timeRemote • 🇬🇹 GuatemalaJuniorWebsite

About the role

Key responsibilities & impact

- Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
- Handle email correspondence and follow-ups on behalf of executives
- Organize travel arrangements, including flights, accommodations, and itineraries
- Prepare reports, presentations, and documents as needed
- Act as a liaison between executives and internal/external stakeholders
Personal & Household Support:
- Coordinate personal errands and day-to-day tasks
- Assist with household management and vendor coordination when required
- Support personal logistics and planning for the executives
Travel Support:
- Travel internationally, primarily to the United States, as needed
- Provide on-site support during travel, ensuring smooth coordination of schedules and arrangements
- Assist with general household oversight during travel periods when required

Requirements

What you’ll need

- Valid U.S. visa (required) with the ability to travel internationally on short notice
- Proven experience as a Personal Assistant, Executive Assistant, or similar role
- Strong organizational and time management skills
- High level of discretion and professionalism
- Excellent written and verbal communication skills in English (additional languages are a plus)
- Ability to multitask and prioritize effectively in a fast-paced environment
- Comfortable working flexible hours when needed
- Experience supporting high-level executives is strongly preferred
- Positive attitude, reliability, and a service-oriented mindset
Preferred Qualifications
- Comfortable in family-oriented environments and able to adapt to household settings
- Positive disposition toward children and pets
- Experience with childcare support or household assistance is a plus
- Previous experience coordinating international travel

Benefits

Comp & perks

- Competitive salary based on experience
- Remote work flexibility
- Travel expenses covered for required trips
- Opportunity to work closely with executive leadership

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementemail correspondencetravel arrangementsreport preparationpresentation preparationdocument preparationmultitaskingtime managementhousehold managementvendor coordination

Soft Skills

organizational skillsdiscretionprofessionalismcommunication skillsreliabilityservice-oriented mindsetpositive attitudeadaptabilityflexibilityability to prioritize

Certifications

valid U.S. visa