Document Controller

Staff Domain

Document Controller for construction company managing organizational tasks related to project documentation and compliance. Supporting project teams to ensure accurate documentation and workflow efficiency.

Posted 5/13/2026full-timeOrtigas • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Maintain and manage filing systems for all project-related documents and drawings.
Coordinate with project teams, design coordinators, and external consultants to process incoming and outgoing technical documentation efficiently and upload it to the cloud-based document control system.
Conduct quality checks on documents to ensure compliance with established naming conventions and formatting standards.
Ensure document sets are complete and that design changes are properly clouded and explained in the revision history.
Track the progress of document reviews to prevent bottlenecks in the project lifecycle.
Distribute updated project information to relevant team members and stakeholders in a timely manner.
Facilitate the archiving of project records in accordance with data retention policies.
Assist project teams at project completion with the compilation of operations and maintenance manuals.

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Information Management, Civil Engineering, or a related field.
Have 3+ years of experience in document control, records management, or a similar administrative role, with construction industry experience preferred.
Demonstrate a high level of computer literacy and proficiency in a range of software applications, with experience in Microsoft Office, a cloud-based document control system, and Notion preferred but not essential.
Maintain exceptional attention to detail and accuracy in data entry and filing.
Possess strong organizational skills with the ability to manage multiple document streams simultaneously.
Exhibit excellent written and verbal communication skills to support effective team coordination.
Demonstrate the ability to maintain confidentiality and handle sensitive project information with discretion.

Benefits

Comp & perks

HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

document controlrecords managementdata entryquality checkscomplianceproject documentationoperations and maintenance manuals

Soft Skills

attention to detailorganizational skillscommunication skillsteam coordinationdiscretion

Certifications

Bachelor’s degree