Staff Domain

HR Compliance Admin Assistant

Staff Domain

full-time

Posted on:

Location Type: Hybrid

Location: Angeles • Philippines

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About the role

  • Monitoring and actioning the Compliance Inbox.
  • Linking HealthPass for candidates and monitoring compliance documents.
  • Onboarding and maintenance of all active candidates' compliance.
  • Ensure Occupational Health requirements are always met.
  • Ensure Governing body requirements are always met.
  • Right to Work checks.
  • Working With Children checks.
  • Accurate and timely onboarding of new and existing candidates under direction of the compliance team.
  • Responsible for the procurement of all compliance documentation, including liaising with the nurse and all necessary third parties.
  • Co-ordination of mandatory training requirements ensures candidates have the necessary working visas.
  • Reviewing dashboard report, actioning Google checks, and advising of upcoming expiring documents.
  • Follow up on outstanding requests for compliance documents and escalate where necessary.
  • Escalate any issues with the compliance of Nurses to the Line Manager.
  • Implementation of process improvements.
  • Resolve complaints and problems quickly and accurately.
  • Undertake any other reasonable duties under the discretion of management.
  • Maintaining compliance paperwork within the CRM.
  • Provide input for improving policies, processes and procedures.
  • Assist with conducting and preparing internal audits when requested.
  • Ensure all tasks are completed in accordance with the relevant processes.

Requirements

  • Stable career history (whether this is full-time/part-time work or education).
  • Previous administration experience.
  • Experience of interacting with and providing a service to a sales desk.
  • Proficient in Microsoft Word, Excel, PowerPoint, and databases.
  • Excellent attention to detail.
  • Excellent communication and interpersonal skills.
  • Excellent phone manner, both questioning and listening to the caller.
  • Able to identify and report opportunities.
  • Able to build and maintain internal and external relationships.
Benefits
  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
compliance monitoringonboardingOccupational Health requirementsRight to Work checksWorking With Children checksprocurement of compliance documentationmandatory training coordinationinternal auditsprocess improvementsCRM management
Soft Skills
attention to detailcommunication skillsinterpersonal skillsproblem-solvingrelationship buildingservice orientationescalation managementreportinglistening skillsquestioning skills