Finance Administrator
Staff Domain
full-time
Posted on:
Location Type: Remote
Location: Philippines
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About the role
- Provide direct administrative and organisational support to senior management.
- Manage calendars, appointments, and meeting coordination.
- Prepare correspondence, reports, proposals, and professional documents.
- Coordinate travel arrangements and itineraries where required.
- Screen phone calls, emails, and incoming communications.
- Maintain organised digital and physical filing systems.
- Assist with preparation of meeting agendas and minutes.
- Support internal staff coordination and project administration.
- Assist with accounts payable and receivable processing.
- Prepare and issue client invoices and track payment status.
- Monitor outstanding invoices and assist with follow-up communications.
- Maintain financial records and assist with monthly reconciliation tasks.
- Support preparation of financial reports and summaries.
- Assist with budget tracking and expense management.
- Process staff reimbursements and expense claims.
- Coordinate with external accountants and bookkeepers when required.
- Maintain accurate financial documentation and compliance records.
- Assist with procurement and supplier management.
- Coordinate internal documentation and compliance records.
- Assist with HR administrative tasks such as onboarding documentation.
Requirements
- Proven experience in a Personal Assistant, Executive Assistant, or Office Manager role supporting senior leadership.
- Strong organisational, time-management, and communication skills with a high level of attention to detail and discretion when handling confidential information.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook.
- Previous experience working in professional services, engineering, construction, or consulting environments.
- Experience supporting financial administration tasks such as bookkeeping, accounts payable and receivable, expense tracking, and reconciliation.
- Familiarity with accounting software such as Xero, MYOB, or similar platforms, with a basic understanding of financial reporting and bookkeeping practices.
- Highly organised, proactive, and reliable with strong problem-solving abilities.
- Able to multitask, prioritise effectively, and build positive working relationships with clients and internal staff.
Benefits
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
financial administrationbookkeepingaccounts payableaccounts receivableexpense trackingreconciliationfinancial reportingdocument preparationmeeting coordinationcalendar management
Soft Skills
organisational skillstime-managementcommunication skillsattention to detaildiscretionproblem-solvingmultitaskingprioritisationreliabilityrelationship building