Staff Domain

Finance and Admin Officer

Staff Domain

full-time

Posted on:

Location Type: Hybrid

Location: Ortigas • Philippines

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About the role

  • You’ll manage accounts payable and receivable, assist with BAS and GST reporting, and maintain accurate financial records.
  • You’ll also support daily administrative tasks, coordinate with clients and vendors, and assist with marketing activities to ensure efficient, compliant, and well-organised operations.
  • Manage accounts payable processing and reconcile invoices from vendors, working with them to resolve discrepancies.
  • Review, verify, and process invoices for payment, ensuring accuracy and compliance with company policies.
  • Manage accounts receivable by updating customer agreements, preparing and sending invoices, tracking receivables, and following up on payments.
  • Handle basic bookkeeping tasks, including expense tracking, P&L analysis, and financial reporting.
  • Prepare finance reports and presentations.
  • Maintain organised financial records and documents in compliance with data retention policies and Australian regulations.
  • Assist in filing Goods and Services Tax (GST) returns, ensuring compliance with tax regulations and deadlines.
  • Support the preparation, reconciliation, and lodgement of Business Activity Statements (BAS).
  • Work with external accountants on the preparation of tax returns.
  • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
  • Facilitate and document contract and license renewals, ensuring deadlines are met and all paperwork is completed.
  • Maintain and update documents, templates, and policies to ensure accuracy and accessibility.
  • Manage and maintain office supplies and equipment.
  • Work with technicians to maintain the client asset (device) register.
  • Oversee ticket management, including follow-ups and coordination with technical staff.
  • Provide general administrative support such as responding to queries, creating reports, and performing data entry.
  • Coordinate and organise internal meetings, including preparing agendas and taking minutes.
  • Create quotes for clients based on information provided by technicians, and follow up for approval and payment.
  • Place orders for equipment and services based on approved quotes and coordinate the delivery of goods.
  • Review subscribed white-labelled marketing materials and recommend suitable content for posting on LinkedIn.
  • Review internally posted news articles and repurpose them for LinkedIn publishing.
  • Create fortnightly client newsletters featuring security and productivity updates based on information provided by technicians.
  • Attend meetings and assist external marketing partners in executing campaigns.
  • Undertake projects to update processes, improve efficiency, and minimise risk.
  • Adhere to company procedures and policies to maintain a high level of security at all times.

Requirements

  • Minimum 3 years of accounting administration or bookkeeping experience, with solid hands-on expertise in Xero within the Australian market.
  • Experience working in a Managed Service Provider (MSP) environment.
  • Experience with ConnectWise PSA is an advantage.
  • Excellent written and verbal communication skills to effectively work with internal teams, vendors, and clients.
  • Highly self-motivated with strong ownership, accountability, attention to detail, and the ability to follow processes and instructions.
  • Able to work under pressure, manage multiple tasks simultaneously, and meet strict deadlines.
  • Capable of working both independently and collaboratively within a team.
  • Skilled in building strong, professional relationships with colleagues, vendors, and clients.
  • Thrives in a fast-paced environment with a high level of accountability.
  • Applies security and risk management best practices conscientiously in all tasks.
Benefits
  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payableaccounts receivablebookkeepingfinancial reportingBAS reportingGST reportingP&L analysisinvoice processingdata entrycontract management
Soft Skills
communication skillsattention to detailself-motivatedaccountabilitytime managementteam collaborationrelationship buildingproblem-solvingadaptabilityprocess improvement