Administration Assistant – Engineering
Staff Domain
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteJob Level
Mid-LevelSenior
About the role
- The Administration Assistant will provide comprehensive administrative and operational support across our client's tendering, documentation, and communication workflows.
- This role is central to ensuring the timely and accurate preparation of tender submissions, managing key administrative processes, supporting cross-department coordination, and assisting with general tasks for two sister businesses operating within the same office.
- Prepare final tender documents by entering completed quantities from estimators into an online tender platform.
- Ensure all quantities, specifications, inclusions, exclusions, and details are accurately reflected in the final submission.
- Perform final checks to ensure proposals are polished, complete, and error-free.
- Assist in preparing contracts, subcontractor agreements, reports, and other business documents.
- Coordinate with estimators and engineers to ensure timely submission of documents.
- Manage calendars, schedule meetings, coordinate appointments, and support daily administrative workflow.
- Perform accurate and timely data entry and maintain updated internal databases and content systems.
- Assist with email management, including sorting, flagging, preparing drafts, and responding on behalf of the business when required.
- Conduct general clerical tasks to support both Tricon Steel and a second sister company (as needed).
Requirements
- 3+ years of experience in administrative support, office coordination, or similar roles
- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- High attention to detail, accuracy, and strong numerical skills
- Ability to handle documents with precision, ensuring no missing data or errors
- Strong organizational and time management skills
- Ability to manage multiple proposals, tasks, and deadlines simultaneously
- Solid understanding of general administrative workflows
- Excellent written and verbal communication skills
- Ability to confidently follow up with clients and coordinate with internal teams
Benefits
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entrydocument preparationtender submissioncontract preparationreport writingadministrative supportoffice coordinationnumerical skillserror checking
Soft skills
attention to detailorganizational skillstime managementcommunication skillsclient follow-upteam coordination