St Marche

Personnel Administration Assistant

St Marche

full-time

Posted on:

Location Type: Hybrid

Location: São Paulo • Brazil

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About the role

  • Execute the employee onboarding process, ensuring deadlines and internal procedures are met;
  • Receive and review hiring requests and interview forms submitted by hiring departments;
  • Contact approved candidates to provide onboarding instructions and collect documentation;
  • Register candidates in internal systems and monitor the onboarding workflow;
  • Schedule and follow up on pre-employment medical examinations with occupational health clinics;
  • Verify mandatory documentation for hiring, ensuring compliance with labor laws and internal policies;
  • Enter and update data in payroll systems and eSocial;
  • Prepare and manage onboarding documents, including employment contracts and other required agreements;
  • Support requests and control of badges, uniforms and access for new employees;
  • Update spreadsheets and internal controls related to the onboarding process;
  • Maintain organized filing of physical and digital documents for admitted employees;
  • Provide support to internal departments and answer candidates' and managers' questions about the onboarding process.

Requirements

  • Basic knowledge of Excel and Office suite tools;
  • Currently enrolled in or completed a bachelor's degree in Business Administration, Human Resources, Accounting or related fields;
  • Knowledge of Personnel/HR routines, especially hiring/onboarding processes;
  • Organized and detail-oriented, especially when checking documents and registrations;
  • Good communication skills for interacting with candidates, managers and internal departments;
  • Proactive in tracking deadlines and resolving issues in the onboarding process;
  • Responsible and discreet when handling employee information.
Benefits
  • Meal Voucher (Alelo) to ensure a pleasant break during your workday, plus partnerships with restaurants for lunch discounts;
  • Free company shuttle, providing safe and convenient transportation from the office to Pinheiros, Vila Madalena and Ceasa stations;
  • Hybrid and flexible work model;
  • Transportation Voucher to assist with commuting;
  • Amil Health Plan — because your health is a priority, with the option to include dependents;
  • Amil Dental Plan — free for you with the option to add family members;
  • 15% discount at our stores from your first day;
  • Profit Sharing (PLR) — when the company grows, you grow too; your effort is recognized;
  • Christmas bonus as an extra end-of-year benefit;
  • On-site massage once per month to support well-being and productivity;
  • Free online medical consultations with general practitioners, psychologists, nutritionists and remote medical follow-up;
  • Wellhub for physical and mental wellness, offering free activities and paid plans to support your well-being;
  • "Conta Comigo" Program — 24/7 psychological support during difficult times;
  • "MarShe" Program — a safe and supportive channel to combat violence against women;
  • Expectant Mothers Program + Maternity Kit, offering comprehensive support during this special time;
  • Pharmacy partnership (Farmácia Univers) with discounts at Drogasil and Droga Raia;
  • Life Insurance for added security and peace of mind for you and your family;
  • Pet Care Partnership (Doglife) to help look after your pet;
  • Partnership with Pinx Travel to help plan your vacations with exclusive support;
  • Partnerships for education, leisure and self-care: discounts on courses, entertainment and wellness services;
  • Free financial consulting with Neon to help you reach your goals and organize your finances;
  • Payroll-deductible loans (consigned loans).
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
ExcelOffice suitePayroll systemseSocialOnboarding processesDocument verificationData entryEmployment contractsInternal controlsFiling systems
Soft Skills
OrganizedDetail-orientedGood communicationProactiveResponsibleDiscreetProblem-solvingTime managementInterpersonal skillsSupportive
Certifications
Bachelor's degree in Business AdministrationBachelor's degree in Human ResourcesBachelor's degree in Accounting