Personnel Administration Assistant

St Marche

Assistente de Administração de Pessoal at St. Marche overseeing admission processes and ensuring compliance with internal routines in a hybrid work environment.

Posted 4/12/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Execute the employee onboarding process, ensuring deadlines and internal procedures are met;
Receive and review hiring requests and interview forms submitted by hiring departments;
Contact approved candidates to provide onboarding instructions and collect documentation;
Register candidates in internal systems and monitor the onboarding workflow;
Schedule and follow up on pre-employment medical examinations with occupational health clinics;
Verify mandatory documentation for hiring, ensuring compliance with labor laws and internal policies;
Enter and update data in payroll systems and eSocial;
Prepare and manage onboarding documents, including employment contracts and other required agreements;
Support requests and control of badges, uniforms and access for new employees;
Update spreadsheets and internal controls related to the onboarding process;
Maintain organized filing of physical and digital documents for admitted employees;
Provide support to internal departments and answer candidates' and managers' questions about the onboarding process.

Requirements

What you’ll need

Basic knowledge of Excel and Office suite tools;
Currently enrolled in or completed a bachelor's degree in Business Administration, Human Resources, Accounting or related fields;
Knowledge of Personnel/HR routines, especially hiring/onboarding processes;
Organized and detail-oriented, especially when checking documents and registrations;
Good communication skills for interacting with candidates, managers and internal departments;
Proactive in tracking deadlines and resolving issues in the onboarding process;
Responsible and discreet when handling employee information.

Benefits

Comp & perks

Meal Voucher (Alelo) to ensure a pleasant break during your workday, plus partnerships with restaurants for lunch discounts;
Free company shuttle, providing safe and convenient transportation from the office to Pinheiros, Vila Madalena and Ceasa stations;
Hybrid and flexible work model;
Transportation Voucher to assist with commuting;
Amil Health Plan — because your health is a priority, with the option to include dependents;
Amil Dental Plan — free for you with the option to add family members;
15% discount at our stores from your first day;
Profit Sharing (PLR) — when the company grows, you grow too; your effort is recognized;
Christmas bonus as an extra end-of-year benefit;
On-site massage once per month to support well-being and productivity;
Free online medical consultations with general practitioners, psychologists, nutritionists and remote medical follow-up;
Wellhub for physical and mental wellness, offering free activities and paid plans to support your well-being;
"Conta Comigo" Program — 24/7 psychological support during difficult times;
"MarShe" Program — a safe and supportive channel to combat violence against women;
Expectant Mothers Program + Maternity Kit, offering comprehensive support during this special time;
Pharmacy partnership (Farmácia Univers) with discounts at Drogasil and Droga Raia;
Life Insurance for added security and peace of mind for you and your family;
Pet Care Partnership (Doglife) to help look after your pet;
Partnership with Pinx Travel to help plan your vacations with exclusive support;
Partnerships for education, leisure and self-care: discounts on courses, entertainment and wellness services;
Free financial consulting with Neon to help you reach your goals and organize your finances;
Payroll-deductible loans (consigned loans).

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

ExcelOffice suitePayroll systemseSocialOnboarding processesDocument verificationData entryEmployment contractsInternal controlsFiling systems

Soft Skills

OrganizedDetail-orientedGood communicationProactiveResponsibleDiscreetProblem-solvingTime managementInterpersonal skillsSupportive

Certifications

Bachelor's degree in Business AdministrationBachelor's degree in Human ResourcesBachelor's degree in Accounting