Senior Project Manager, Association Meetings & Events
SRI
full-time
Posted on:
Location Type: Hybrid
Location: Arlington • Virginia • United States
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Salary
💰 $117,684 - $155,934 per year
Job Level
About the role
- Maintain and implement an organization-level strategy and policies for events that advance QED-C in its mission and strategic goals.
- Engage with volunteer leaders to develop and implement event-specific strategies in line with the QED-C mission and strategic goals toward objectives of increasing engagement and satisfaction in the first year.
- Manage event pricing and sponsorship to achieve and sustain net-positive revenue from signature events within three years.
- Responsible for overall events P&L; develop and maintain budgets for all events.
- Lead the planning and execution of in-person, hybrid, and virtual industry meetings & events in the US and abroad.
- Collaborate with operations, marketing, procurement, and volunteer liaison teams on association event programming, activities, and collateral.
- Develop an annual sponsorship prospectus.
- Cultivate sponsors and exhibitors that provide value to participants and to QED-C.
- Develop and maintain event project plans, run of show, and associated documentation.
- Manage stakeholder pre-event meetings including kick-off, regular check-ins, and run-of-show.
- Organize and schedule the shipment of materials to/from events.
- Negotiate and manage agreements and relationships with vendors/contractors supporting QED-C events, coordinating with internal stakeholders.
- Manage all aspects of event registration including pricing; creation of registration form/pages; monitoring registrations for accuracy and completeness; providing registration assistance to VIPs, speakers, and sponsors; reporting; and badge creation.
- Maintain the inventory of event-related items.
- Perform post-event follow-ups consistent with event policy.
- Respond to general association and event-related inquiries.
- Serve as on-site liaison for vendors/contractors.
- Manage on-site registration and logistics; ensure staffing of critical support areas on-site, including registration desk and in-room A/V support; conduct tech checks; coordinate and manage set-up, tear-down, packing, and other event assistance as needed; oversee placement of signage and collateral.
- Launch and staff virtual events.
Requirements
- Bachelor’s degree and 8 years of relevant experience OR minimum 12 years of experience with progressive responsibilities in events management.
- Current CMP or CAE credentials
- Experience developing, maintaining, growing and managing a profitable professional events program, ideally up to $300K - $1M per event.
- Proficiency with the following business software: Project management software (e.g., Asana)
- Event registration platforms (e.g., Cvent or Eventbrite)
- Virtual meeting and webinar systems (e.g., Zoom)
- Microsoft Excel or Google Sheets (conditional formatting, pivot tables, etc.)
- CRM tools (e.g., Salesforce or HubSpot)
- Demonstrated ability to effectively manage relationships and balance multiple projects.
- Proven ability to communicate clearly and effectively to coworkers, volunteers, and stakeholders at all levels both orally and in writing.
- Customer-oriented demeanor.
- Curiosity and a willingness to learn, contribute, and grow in a startup-like environment.
- Solutions-oriented critical thinker who performs well under pressure in the middle of a large event.
Benefits
- Competitive benefits package
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event managementbudget managementP&L managementevent program developmentproject managementstakeholder managementevent logisticsregistration managementpost-event follow-upnegotiation
Soft Skills
communicationrelationship managementcustomer orientationcritical thinkingproblem-solvingadaptabilityteam collaborationleadershiptime managementcuriosity
Certifications
CMPCAE