Executive Assistant – Trust & Safety, Government Affairs

Spotify

Executive Assistant at Spotify managing complex schedules and assisting the Senior Director of Public Affairs. Responsible for ensuring smooth operations in day-to-day activities and special projects.

Posted 5/1/2026full-timeNew York City • New York • 🇺🇸 United StatesSeniorLeadWebsite

About the role

Key responsibilities & impact

Manage complex and fast-moving calendars across multiple time zones, helping leaders stay focused on the highest-impact work
Prepare for meetings by building agendas, gathering materials, and capturing clear notes and next steps
Coordinate team meetings, trainings, and internal events, ensuring everything runs smoothly end-to-end
Lead logistics for external events, working closely with travel, IT, and venue partners
Support inbox management, including prioritizing messages, drafting responses, and tracking follow-ups
Keep track of key priorities, projects, and deadlines, acting as a central point of coordination for the team
Arrange business travel, including flights, accommodations, and detailed itineraries
Manage expense reporting and review team expenses in line with internal policies
Take on special projects and improve workflows that help the team operate more effectively
Represent Spotify in interactions with guests and external partners with professionalism and care

Requirements

What you’ll need

7+ years of experience supporting senior leaders in a fast-paced environment
experienced in handling sensitive information with discretion and sound judgment
communicate clearly and thoughtfully, both in writing and in person
highly organized and know how to manage multiple priorities without losing track of details
build strong working relationships across teams and with external partners
comfortable working across different workstreams and connecting the dots between them
take initiative and look for ways to solve problems before they escalate
manage your time well and adjust quickly as priorities shift
experienced with tools like Google Workspace (Calendar, Docs, Slides), and collaboration tools such as Slack
open to occasional travel as needed
enjoy working in a dynamic environment and bring a steady, reliable approach to your work

Benefits

Comp & perks

flexible to work where you work best
We ask that you come in 2–3 times per week

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

communicationorganizationrelationship buildingproblem-solvinginitiativetime managementdiscretionjudgmentadaptabilityattention to detail