Specialty Leasing Coordinator

Spinoso Real Estate Group

Specialty Leasing Coordinator responsible for maintaining cash flow for Specialty Program's leasing activities. Assists in administrative duties and tenant interactions for a retail mall management team.

Posted 6/26/2026full-timeWest Nyack • New York • 🇺🇸 United StatesMid-LevelSenior💰 $20 - $28 per hourWebsite

About the role

Key responsibilities & impact

The Specialty Leasing Coordinator’s primary function is to maintain all aspects related to cash flow for the Specialty Program.
Provide administrative support to the Specialty Leasing Manager and mall management team as needed.
Able to interpret, analyze, & maintain confidential legal License Agreement data including economics to ensure accurate records of tenant charges and payments.
Prepare and analyze all License Agreement transactions (monthly rent, overage rent, miscellaneous charges, sales collection).
Develop and continually foster relationships with tenant contacts for billing, payments, and reporting purposes.
Coordinates with corporate employees as well as mall staff to ensure accurate monthly reporting.
Able to review and analyze tenant ledgers and perform account reconciliations in Excel.
Outreach to Specialty tenants to collect delinquent payments, present collection status and income cash flow to General Manager, Specialty Manager, and corporate management team.
Assists as needed in the completion of required mall reports such as monthly reporting, budgets or forecasting, specific departmental reports, including data and information gathering, formatting, or proofing, and sending reports.
In situations where the Specialty Manager is absent, organizes lead generation for both SPL and permanent (including qualification of leads).
Email specialty agreements to tenants, and follow up to execute/manage deals.
Maintains a current and up to date Tenant Contact List in Yardi and acts as their main point of contact, mitigating any minor issues they have.
Assists with collection & entry of sales for all Specialty tenants and handles any questions with insurance.
Greets visitors, customers, tenants and vendors, screening, handling, or directing them to the appropriate area or person.
Answers and screens management office telephone calls, routing appropriately.
Composes routine correspondence via email and physical mail.
Routes incoming mail to the appropriate people.
Orders & maintains supplies and arranges for equipment maintenance.
Maintains a current and up to date insurance certificate for each Tenant, Licensee, Vendor and Contractor.
Complete small projects within the mall such as storefront audits, space inventories, vacant store window displays, weekend marketplace set-up/tear down, and visual standard compliance.
Work with the facilities team, coordinating any work that needs to be completed in a space or with a tenant within the mall.
Other duties as assigned.

Requirements

What you’ll need

Associate degree or two years related experience and/or training; or equivalent combination of education and experience.
Entry level administrative/office experience ability to work in a fast-paced environment a plus.
Strong interpersonal skills, strong written and oral communications skills, and the ability to handle multiple tasks.
Strong independent problem-solving skills.
Proficient in computer usage, and the ability to easily develop proficiency in all software utilized or introduced for use by individuals in this position.
Intermediate to expert knowledge of Word, Excel and data entry skills.
Social Media skills in Facebook, Twitter, maintenance of websites and other social platforms a plus.
Experience with Yardi Voyager a plus.
Demonstrated ability to multi-task, prioritize and meet deadlines.
Strong organizational skills.
Ability to read and write English fluently, proficiency in other languages a plus.
Ability to work within a team and with a variety of personality types.
Ability to interact effectively with all levels of management.
Demonstrated self-starter, exhibiting initiative, confidence, professionalism, and maturity.
Good judgment and continual attention to detail.
Dependable and flexible.
Ability to occasionally work nights, weekends or holidays if requested.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Spinoso Real Estate Group Website LinkedIn All Job Openings 201 - 500 employees 🏠 Real Estate 🛒 Retail 🤝 B2B Real Estate
Retail
B2B Spinoso Real Estate Group is a retail-focused real estate firm that acquires, operates, and advises on malls and large-scale retail properties, transforming them into community-focused, revenue-generating hubs. The company provides operating, investment, and advisory services to investors, owners, tenants, and lenders, using decades of experience, data-driven insights, and hands-on asset management to maximize NOI, execute redevelopments, and unlock value. Specialty Leasing Coordinator 🔥 29 minutes ago 🏢 West Nyack – Onsite 💵 $20 - $28 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
The Specialty Leasing Coordinator’s primary function is to maintain all aspects related to cash flow for the Specialty Program.
Provide administrative support to the Specialty Leasing Manager and mall management team as needed.
Able to interpret, analyze, & maintain confidential legal License Agreement data including economics to ensure accurate records of tenant charges and payments.
Prepare and analyze all License Agreement transactions (monthly rent, overage rent, miscellaneous charges, sales collection).
Develop and continually foster relationships with tenant contacts for billing, payments, and reporting purposes.
Coordinates with corporate employees as well as mall staff to ensure accurate monthly reporting.
Able to review and analyze tenant ledgers and perform account reconciliations in Excel.
Outreach to Specialty tenants to collect delinquent payments, present collection status and income cash flow to General Manager, Specialty Manager, and corporate management team.
Assists as needed in the completion of required mall reports such as monthly reporting, budgets or forecasting, specific departmental reports, including data and information gathering, formatting, or proofing, and sending reports.
In situations where the Specialty Manager is absent, organizes lead generation for both SPL and permanent (including qualification of leads).
Email specialty agreements to tenants, and follow up to execute/manage deals.
Maintains a current and up to date Tenant Contact List in Yardi and acts as their main point of contact, mitigating any minor issues they have.
Assists with collection & entry of sales for all Specialty tenants and handles any questions with insurance.
Greets visitors, customers, tenants and vendors, screening, handling, or directing them to the appropriate area or person.
Answers and screens management office telephone calls, routing appropriately.
Composes routine correspondence via email and physical mail.
Routes incoming mail to the appropriate people.
Orders & maintains supplies and arranges for equipment maintenance.
Maintains a current and up to date insurance certificate for each Tenant, Licensee, Vendor and Contractor.
Complete small projects within the mall such as storefront audits, space inventories, vacant store window displays, weekend marketplace set-up/tear down, and visual standard compliance.
Work with the facilities team, coordinating any work that needs to be completed in a space or with a tenant within the mall.
Other duties as assigned. 🎯 Requirements
Associate degree or two years related experience and/or training; or equivalent combination of education and experience.
Entry level administrative/office experience ability to work in a fast-paced environment a plus.
Strong interpersonal skills, strong written and oral communications skills, and the ability to handle multiple tasks.
Strong independent problem-solving skills.
Proficient in computer usage, and the ability to easily develop proficiency in all software utilized or introduced for use by individuals in this position.
Intermediate to expert knowledge of Word, Excel and data entry skills.
Social Media skills in Facebook, Twitter, maintenance of websites and other social platforms a plus.
Experience with Yardi Voyager a plus.
Demonstrated ability to multi-task, prioritize and meet deadlines.
Strong organizational skills.
Ability to read and write English fluently, proficiency in other languages a plus.
Ability to work within a team and with a variety of personality types.
Ability to interact effectively with all levels of management.
Demonstrated self-starter, exhibiting initiative, confidence, professionalism, and maturity.
Good judgment and continual attention to detail.
Dependable and flexible.
Ability to occasionally work nights, weekends or holidays if requested. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entryaccount reconciliationfinancial analysislicense agreement managementreportingbudgetingforecastingintermediate Excelintermediate Wordsocial media management

Soft Skills

interpersonal skillswritten communicationoral communicationproblem-solvingorganizational skillsmulti-taskingprioritizationteamworkattention to detaildependability

Certifications

Associate degree