Executive Assistant

Speer

Executive Assistant supporting senior leadership team at Speer Technologies. Manage calendars, emails, and operational tasks in a fast-paced technology startup environment.

Posted 5/2/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$45,000 - CA$70,000 per yearWebsite

About the role

Key responsibilities & impact

Manage complex executive calendars, including scheduling, prioritization, and conflict resolution
Monitor, organize, and draft responses for executive email inboxes
Coordinate meetings, agendas, and follow-ups with internal and external stakeholders
Relay messages clearly and accurately between executives and teams
Prepare briefing notes, summaries, and documents for meetings and decisions
Support travel planning and logistics when required
Track action items from executive discussions and ensure timely follow-through
Liaise with internal teams to support alignment on priorities and deadlines
Maintain confidentiality when handling sensitive information
Assist with documentation and reporting for leadership visibility
Coordinate across operations, product, and business teams on executive requests
Support preparation of presentations and internal updates
Help ensure consistent communication flow across departments

Requirements

What you’ll need

Minimum 3+ years of experience as an Executive Assistant, preferably supporting C-suite executives
Strong calendar and inbox management skills in fast-paced environments
Proficiency with Google Workspace, Microsoft Office, and Slack
Excellent written communication and professional tone in correspondence
High level of discretion and ability to handle confidential information
Strong organizational and multitasking abilities
Quick learner with new tools and systems
Calm, proactive, and solution-oriented under pressure

Benefits

Comp & perks

Dental care
Paid time off
Vision care
Wellness program

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementinbox managementdocumentationreportingmeeting coordinationtravel planningbriefing preparationagenda preparationaction item trackingpresentation preparation

Soft Skills

communicationorganizational skillsmultitaskingdiscretionproblem-solvingproactivitycalmness under pressureattention to detailstakeholder managementconflict resolution