Southern Glazer's Wine & Spirits

Executive Administrative Assistant

Southern Glazer's Wine & Spirits

full-time

Posted on:

Location Type: Office

Location: Bellevue • Washington • United States

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Salary

💰 $23 - $39 per hour

About the role

  • Provide on site support to one or more VP and Directors by performing general administrative work such as managing schedules, running reports, copy/filing documents, and answering the phone
  • Support the administration, logistics, travel, and onsite delivery of department meetings
  • Manage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up
  • Establish follow-up systems for project management, calendar management and e-mail management
  • Create and maintain filing system for VPs/Directors
  • Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries
  • Prepare T&E expense reconciliation through Concur
  • Responsible for booking travel and coordinating flight, car rental and accommodations for Shared Services employees
  • Purchase corporate gifts as requested and maintain and order supplies as needed
  • Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings
  • Support Department Managers on an as-needed basis
  • Perform other general administrative duties as assigned

Requirements

  • Two years of college education or equivalent required
  • Excellent communication skills (verbal and written) required
  • Strong writing skills for meeting minutes and general communication
  • Strong interpersonal and organizational skills
  • At least three years of corporate professional experience in an administrative assistant role, or equivalent
  • Must have experience in supporting multiple individuals
  • Team player, energetic, self-starter, motivated
  • Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills; Visio knowledge a plus
  • Responsible for working with and maintaining confidential data
Benefits
  • comprehensive medical and prescription drug coverage
  • dental and vision plans
  • tax-saving Flexible Spending Accounts
  • disability coverage
  • life insurance plans
  • 401(k) plan
  • tuition assistance
  • wellness program
  • parental leave
  • vacation accrual
  • paid sick leave
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementproject managementexpense reconciliationmeeting preparationfiling system managementreport generationschedulingtravel coordinationtyping skillsconfidential data management
Soft Skills
communication skillswriting skillsinterpersonal skillsorganizational skillsteam playerenergeticself-startermotivated