Southern Glazer's Wine & Spirits

Executive Administrative Assistant

Southern Glazer's Wine & Spirits

full-time

Posted on:

Location Type: Office

Location: Bellevue • Washington • United States

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Salary

💰 $23 - $39 per hour

About the role

  • Provide on site support to one or more VP and Directors by performing general administrative work such as managing schedules, running reports, copy/filing documents, and answering the phone
  • Support the administration, logistics, travel, and onsite delivery of department meetings
  • Manage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up
  • Establish follow-up systems for project management, calendar management and e-mail management
  • Create and maintain filing system for VPs/Directors
  • Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries
  • Prepare T&E expense reconciliation through Concur
  • Responsible for booking travel and coordinating flight, car rental and accommodations for Shared Services employees
  • Purchase corporate gifts as requested and maintain and order supplies as needed
  • Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings
  • Support Department Managers on an as-needed basis
  • Perform other general administrative duties as assigned

Requirements

  • Two years of college education or equivalent required
  • Excellent communication skills (verbal and written) required
  • Strong writing skills for meeting minutes and general communication
  • Strong interpersonal and organizational skills
  • At least three years of corporate professional experience in an administrative assistant role, or equivalent
  • Must have experience in supporting multiple individuals
  • Team player, energetic, self-starter, motivated
  • Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills; Visio knowledge a plus
  • Responsible for working with and maintaining confidential data
Benefits
  • comprehensive medical and prescription drug coverage
  • dental and vision plans
  • tax-saving Flexible Spending Accounts
  • disability coverage
  • life insurance plans
  • 401(k) plan
  • tuition assistance
  • wellness program
  • parental leave
  • vacation accrual
  • paid sick leave

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementproject managementexpense reconciliationmeeting preparationfiling system managementreport generationschedulingtravel coordinationtyping skillsconfidential data management
Soft skills
communication skillswriting skillsinterpersonal skillsorganizational skillsteam playerenergeticself-startermotivated