South Middlesex Opportunity Council (SMOC)

Administrative Assistant

South Middlesex Opportunity Council (SMOC)

full-time

Posted on:

Location Type: Hybrid

Location: Springfield • Massachusetts • United States

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Salary

💰 $0 - $19 per hour

About the role

  • Responsible for coordinating the list of items needed as clients prepare to move into housing, including the purchase order requests and proper invoicing and delivery confirmation documentation.
  • Preparing correspondence, proposals, financial reports, and other clerical functions etc. as assigned by the Program Director.
  • Preparation of reports and other documentation relative to team meetings and provider meetings.
  • Use CSG Engage database to generate monthly client contact reports, manage referrals, monitor admissions and discharges.
  • Assist with housing search by conducting online unit search to generate leads for the case managers.
  • Support the Outreach staff by updating resource information that may be valuable to the program clients.
  • Responsible for the coordination and logistics of assigned meetings which may include ordering of food, supplies, or scheduling of space.
  • Maintaining adequate quantities of all necessary supplies, organizing and distributing supplies appropriately.
  • Responsible for processing and tracking of program client assistance that may include first and last month's rent, household goods, food, etc.
  • Processing and coding of invoices.
  • Faxing documents to medical offices and other collateral providers.
  • Complies and submit program expenses.
  • Maintain program staff hours and submit timesheets to payroll.
  • Other Duties as assigned.

Requirements

  • Excellent typing and clerical skills
  • Excellent working knowledge of all Microsoft office products
  • Ability to initiate tasks independently as well as carry out assigned functions
  • Ability to deal effectively with the staff, clients and community at large
  • Excellent attention to detail required
Benefits
  • Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
  • Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
  • Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.
  • 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
  • Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
  • Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
typing skillsclerical skillsfinancial reportinginvoice processingdocumentation preparationdata entryreport generationsupply managementresource information updatingmeeting coordination
Soft Skills
independent task initiationeffective communicationattention to detailorganizational skillsinterpersonal skills