Administrative Coordinator, EM
Sound Physicians
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $25 - $40 per hour
About the role
- Partnering with the Medical Director and recruiters to coordinate talent acquisition interviews and manage scheduling logistics for the Ambassador Program.
- Aligning program requests for Ambassador placement by assessing need, timing, and deployment requirements across requesting programs.
- Facilitating and assisting with travel expense processing for Ambassador Program participants.
- Leading project management activities for SPS and Emergency Medicine Site Visit initiatives.
- Supporting the development, writing, and finalization of project reports and presentations, including final deliverables for site visit reviews.
- Providing comprehensive administrative support to our Divisional CMO(s), including calendar management, travel coordination, and expense reporting.
- Coordinating and maintaining tracking systems for new service line growth initiatives, ensuring data is current and accessible to key stakeholders.
- Coordinating education and training activities across the Emergency Medicine service line in collaboration with core services.
- Serving as the designated point person for NCO (New Clinician Onboarding) and Medical Director Onboarding programs specific to Emergency Medicine.
- Maintaining and tracking EM-required compliance and regulatory training, ensuring timely completion across the team.
- Supporting service line team communications, including recording monthly huddles and collaborating on newsletter content.
- Preparing and distributing materials supporting NCLC (National Clinical Leadership Council) and managing Project Broadcast announcements.
- Owning service line deck and presentation management, ensuring materials are accurate, current, and presentation ready.
Requirements
- 3+ years of administrative or coordinator experience, preferably in a healthcare or clinical operations environment.
- Understanding of healthcare operations and administrative support functions in a clinical or physician group setting.
- Working knowledge of project management principles and the ability to manage multiple concurrent workstreams.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting and communication platforms.
- Demonstrated experience supporting senior leaders, including calendar management, travel coordination, and expense reporting.
- Experience coordinating compliance or regulatory tracking programs and onboarding processes in a healthcare setting.
- Excellent written and verbal communication skills, including experience drafting and editing professional documents, reports, and presentations.
- Demonstrated ability to work effectively in a matrixed organization, collaborating across cross-functional teams including clinical, operational, and administrative stakeholders.
- Strong interpersonal skills to handle sensitive situations and confidential information with poise, tact, and diplomacy.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Health care and dependent care flexible spending account
- 401(k) retirement savings plan with a company match
- Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year, in accordance with Sound's PTO policy
- Ten company-paid holidays per year
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementcalendar managementtravel coordinationexpense reportingcompliance trackingregulatory trackingonboarding processesadministrative supportdata trackingreport writing
Soft Skills
communication skillsinterpersonal skillscollaborationorganizational skillsattention to detailproblem-solvingtactdiplomacytime managementadaptability