EMEA Payroll Specialist

Sophos

Payroll Specialist responsible for EMEA payroll processing and compliance at Sophos. Collaborating with HR and outsourced payroll providers to ensure accurate and timely payroll services.

Posted 5/28/2026full-timeRemote • 🇷🇴 RomaniaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Responsible for the end-to-end payroll processing of a number of EMEA payrolls, including preparation, processing, post-Payroll and tax filing, in coordination with the outsourced payroll solution provider
Maintain payroll processing system and records by gathering, calculating, and inputting data
Review data feeds from HR system, ensuring fixed data changes are made in the payroll system and data remains consistent across the two systems
Work closely with the payroll vendor and other third parties to ensure a smooth monthly process
Provide payroll and benefits reports to HR and Finance
Maintain the internal Payroll Procedures manual, updating any changes in process and documenting new processes
Respond to complex payroll questions from cross-functional departments and employees, escalating as needed
Recommend ongoing process improvements to enhance the quality/reduce the cost of Payroll services
Ensure compliance and control requirements are met and coordinate and manage the production of all external compliance reporting and deliverables
Preparation of required reports and/or payment to government agencies, insurance companies or other organisations
Ensure all ERS/EES Pension contributions are calculated, paid and reported to the relevant investment funds timely and accurately
Support the internal audit and external audit requests as necessary
Support HR and HPBPs to help resolve Payroll related issues, employee benefits in kind, irregular payments, employee or vendor inquiries
Ensure all employee related matters are appropriately dealt with and/or escalated via HR where relevant, particularly (but not restricted to) sickness and absence recording matters required for payroll compliance
Remain current on all relevant local regulations involving Payroll
Support Accountants with the Cash forecast on monthly basis and all analysis for monthly variances to Actual/Forecast to EMEA Payroll controller
Reports to the EMEA Central and overseas Payroll Team leader
Sound understanding of EMEA payroll compliance - payroll laws and regulations for each country within the region
Maintains knowledge on rules and regulations governing EMEA region through attendance at workshops and events as needed

Requirements

What you’ll need

Romanian and English Speaker
Minimum 3 years payroll experience
Strong payroll and benefits knowledge across international payrolls
Working with outsourced payroll providers and managing elements of the payroll process in accordance with local payroll compliance
Extensive technical payroll experience
Improving processes and controls
Experience in working with payroll systems and HR business partners
Working within a highly sales driven and fast moving culture
Working within a software company, ideally a global organisation
Worked as part of a global Finance organisation supporting global actions and initiatives
Experience of working cross functionally with HR on enhancements and improvements
Working with SAP HRIS, ADP Streamline, IQHR

Benefits

Comp & perks

Sophos operates a remote-first working model, making remote work the primary option for most employees.
Employee-led diversity and inclusion networks that build community and provide education and advocacy
Annual charity and fundraising initiatives and volunteer days for employees to support local communities
Global employee sustainability initiatives to reduce our environmental footprint
Global fitness and trivia competitions to keep our bodies and minds sharp
Global wellbeing days for employees to relax and recharge
Monthly wellbeing webinars and training to support employee health and wellbeing

ATS Keywords

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Hard Skills & Tools

payroll processingtax filingdata calculationdata inputpayroll complianceprocess improvementreport preparationpension contributionsaudit supportpayroll systems management

Soft Skills

communicationproblem-solvingcross-functional collaborationorganizational skillsattention to detailadaptabilitycustomer serviceanalytical thinkingteamworkinitiative