Executive Assistant

Sophos

Executive Assistant providing support to Chief of Staff and Global Head of MDR at Sophos. Managing executive schedules, meetings, and administrative tasks in a cybersecurity environment.

Posted 5/4/2026full-timeRemote • 🇨🇦 CanadaMid-LevelSenior💰 CA$74,000 - CA$123,000 per yearWebsite

About the role

Key responsibilities & impact

Manage complex calendars and schedules for multiple executives, including arranging meetings, appointments, and travel itineraries.
Coordinate and schedule internal and external meetings, conference calls, and video conferences, ensuring all necessary resources are in place.
Prepare and distribute agendas, presentations, and other materials for meetings, taking minutes and following up on action items as needed.
Act as a liaison between executives and internal/external stakeholders, managing communications and responding to inquiries on their behalf.
Anticipate the needs of executives and proactively handle administrative tasks, such as expense reporting, document preparation, and file management.
Assist in special projects and initiatives as assigned, collaborating with other members of the administrative team and cross-functional departments.
Maintain confidentiality and discretion when handling sensitive information and confidential matters.

Requirements

What you’ll need

Proven experience as an executive assistant or similar role, supporting C-suite executives in a corporate environment. Previous experience supporting Engineering teams preferred.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
High level of discretion and integrity when handling confidential information.
Ability to work independently with minimal supervision and as part of a team in a collaborative environment.
Flexibility to adapt to changing priorities and work hours as needed.

Benefits

Comp & perks

Sophos operates a remote-first working model
Employee-led diversity and inclusion networks that build community and provide education and advocacy
Annual charity and fundraising initiatives and volunteer days for employees to support local communities
Global employee sustainability initiatives to reduce our environmental footprint
Global fitness and trivia competitions to keep our bodies and minds sharp
Global wellbeing days for employees to relax and recharge
Monthly wellbeing webinars and training to support employee health and wellbeing

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementschedulingmeeting coordinationagenda preparationminute takingexpense reportingdocument preparationfile managementproject assistanceconfidentiality management

Soft Skills

organizational skillstime managementcommunication skillsdiscretionintegrityindependencecollaborationflexibilityprioritizationprofessionalism