Sophie Society Co.

Executive Assistant – Project Manager

Sophie Society Co.

part-time

Posted on:

Location Type: Remote

Location: Italy

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About the role

  • Calendar Management: Own the team’s schedule like a pro. Coordinate meetings, avoid double-bookings, and keep our days running smoothly.
  • Task & Project Management: Keep projects on track using ClickUp. Prioritize tasks, set deadlines, follow up, and help the team stay focused and productive.
  • Workflow Wizardry: Build out automations, clean up task tags, optimize views — basically, help us get the most out of our tools.
  • Team Communication: Be the go-to person for reminders, updates, and nudges on Slack. You’ll help the right info reach the right people at the right time.
  • Proactive Support: Think ahead, spot problems before they happen, and offer solutions that make everyone’s workday easier.
  • Project Oversight: Help keep an eye on timelines and deliverables, making sure nothing slips through the cracks.

Requirements

  • A self-starter who doesn’t wait around for direction. You take initiative and get things done.
  • Ridiculously organized — color-coded task lists and perfectly filtered views bring you joy.
  • A clear communicator — you write and speak with confidence, clarity, and a friendly tone.
  • Experienced with ClickUp or similar project management tools. You know how to navigate tags, statuses, automations, and more.
  • A skilled multitasker who can juggle different priorities while staying calm and focused.
  • A true team player who's approachable, helpful, and happy to jump in wherever needed.
Benefits
  • 100% remote
  • Flexible hours that fit your lifestyle
  • Part-time or full-time options (let’s talk about what works best)
  • A supportive, ambitious team that values great communication and great vibes
  • Paid yearly company retreat
  • An immediate start — we're ready when you are!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtask managementproject managementautomationtask prioritizationdeadline settingworkflow optimizationmultitasking
Soft Skills
self-starterorganizational skillsclear communicationinitiativeproblem-solvingteam playerapproachabilityfocus